City Council Study Session Summary 2005 05 24

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City Council Study Session Summary May 24, 2005 Page 2 of 4 qualified not-for-profit organization that is of direct benefit to all residents of Louisville'. Julie Boyd explained that City events always take priority and take up most of the available opportunities for inserts. Council reviewed the schedule of inserts planned for 2005 and 2006. Council member Keany expressed concern for organizations using the utility bills to raise funds over which the City has no control. Mayor Sisk disagreed with Council member Keany, explaining that the funds are overseen by the respective Boards for each organization. Councilmember Levihn agreed. Council suggested that any time an insert is one- sided, the City should use the second side to advertise City programs and events (Le. Golf Course, Recreation Center). It was agreed to continue following the current policy for utility bill inserts. Discussion - Council Donations Policy Julie Boyd explained that from time to time the City Council receives requests for donations which fall out of the cycle for the regular contribution program. A policy has been drafted with criteria for City Council to use when considering these requests. The following guidelines shall be used by the City Council when considering these requests, and preference will be given to requests that meet the criteria listed below: · The request is for a one-time event, project or program that could not have been reasonably foreseen during the time of the annual grant application process associated with adopting the City's annual budget; . The request is for funding that will benefit Louisville residents and citizens; . The request is from an organization that is locally based; . Preference will be given to requests benefiting Louisville youth; . Only one request per organization will be considered annually; . Funding will be considered by the City Council in accordance with money available in its discretionary budget, or other budget the Council may consider to be appropriate; . The City Council may establish or consider other criteria as it determines is appropriate; . The decision made by the Louisville City Council regarding these requests will be made at a regular or special meeting, and shall be final. Councilmember Marsella stated that this policy would preclude City Council from donating to the competitive baseball team that is based out of Louisville, but whose members are all Louisville residents. Councilmember Van Pelt agreed. Mayor Sisk explained that this team is afforded use of Louisville recreation fields for practice and should be considered a locally-based organization.