Historical Commission Agenda and Packet 2013 01 16

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Historical Commission Minutes December 5, 2012 found the students impressively communicative, articulate, and engaging and believes the teachers did a great job. D. Thank you to Brian Chamberlin and Jennifer Strand for their service on Commission. Brian and Jennifer are both transitioning off the Commission. The two new members will be Marilyn Hunt and Paula Elrod. Gladys said that she was willing to become the Commission’s secretary. E. Commission comments & discussion items for next meeting. None. F. Close Advisory Board Meeting. VIII. Meeting as Fundraising Board for the Historical Museum A. Presentation/Approval of Treasurer’s Report. Dave Ferguson presented the following report and the members approved it: Previous Balance: $6,881.39 Expenses: 2,435.58 Receipts: 399.00 CD: 25,178.41 Savings: 20,108.60 Checking: 4,844.81 Total: $50,131.82 B. Creation of a separate foundation (pursuant to decision at April meeting). Gladys reported her summary of the subcommittee’s research of other Front Range museums with foundations. Fundraising projects fell into the categories of pure fundraising/requests for donations, including signing up for Colorado Gives and event fundraising, which included raffles, book sales, educational events, parties/celebrations and antiques road shows. She mentioned that she liked applying the framework Bridget brought back from a museum conference of assessing fundraisers with two criteria: Mission and Value. The best events are high in both areas. Regarding standing committees, Membership and Development/Fundraising were most often found. One museum was focused on getting the next generation involved and found that an ice cream social aimed at children brought in young families. We have not yet received copies of by-laws from any foundations. The possibility of applying for grants was touched on. The next subcommittee meeting is Friday, Jan. 11 at 10:30. Location TBD. C. Membership, Fundraising, & Events 1. Membership statistics & fundraising report – see attached. a. Membership drive & goals for 2012. Dan brought on Chase Bank on Main Street, which the Commission banks with, as a new Business Sponsor. The Commission welcomes Chase Bank as a Sponsor. Commissioners are encouraged to gift 2 complimentary memberships for the end of the year, based on the Commission’s and Museum’s past successes with complimentary members becoming paying members. Lynn suggested that the Commission work with the Chamber of Commerce to ask to include a membership flier in a mailer and everyone liked the idea. No action was taken. D. Discussion/Direction/Action – Expenses. 1. Approval for the design of a pamphlet showing where the mines in Louisville were located. The Commission approved up to $250.00 for the design of a Louisville mining map.