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<br /> Page 7
<br /> RECORDS
<br /> The Central File Divi t -a4 � ;
<br /> sion of the Finance 'm . e
<br /> Department is the main . sy e `��� ,‘,..,,,.....„:,
<br /> .. '8:repository of all official ?-71* • u . -‘ ,.s., .,s,--
<br /> municipal records ands '
<br /> public documents of the F � �
<br /> City of Louisville. This `"`"
<br /> division is responsible for
<br /> 'a' R- - , " — - s. -
<br /> Fa the maintenance, index
<br /> ing, filing, retrieval,
<br /> release and return.of all ,' ���
<br /> records contained n the
<br /> Susan Johnson,
<br /> Records Clerk
<br /> central records kk "�
<br /> system. Housed in the files are all original council
<br /> minutes and ordinances dating
<br /> back to 1981. A cross
<br /> file and cross reference system is maintained and ��
<br /> contains such materials as licenses and permits, - `.: " � :•
<br /> agreements, contracts, deeds, administrative and
<br /> financial records, legal cases, real estate and land
<br /> L •
<br /> files, and all information of a historical or research �;
<br /> value. �Q
<br /> The security of the city's records has been enhanc r
<br /> ed this year with the acquisition of microfilm equip �
<br /> ment in September. This division has been working �,,, „�•,e
<br /> closely with the State Archives who now store in .
<br /> their vault a duplicate record of all city documents
<br /> filmed. Fast retrieval, file integrity, conservation of ;-,',-;',s':,'''',,-'
<br /> space, reproducibility, and permanence are some of z ��
<br /> .. � ,
<br /> the advantages of micrographics. To date over \ ` ,' -
<br /> 100,000 documents have been transferred to
<br /> microfilm.
<br /> PERSONNEL
<br /> The Personnel Division's responsibilities include:
<br /> DATA PROCESSING pay and fringe benefit administration, position
<br /> & UTILITY BILLING clarification, recruitment, testing and employee
<br /> safety.
<br /> Job announcements of City positions to be filled are
<br /> The Data Processing advertised in local newspapers and posted in all City
<br /> and Utility Billing Divi buildings.
<br /> sion, utilizing a NCR In 1983 the Personnel Division implemented a new
<br /> 8230 computer, provides pension plan for employees, began a program for•all payroll, accounting, �z employee safety and began a program of testing for
<br /> budgetary and vehicle
<br /> :� r �•, vacant positions.
<br /> maintenance processing
<br /> for the City. CITIZENS MAY GO TO THE
<br /> Through Utility billing, " FINANCE DEPARTMENT TO:
<br /> 3500 customers were
<br /> served with the resulting Apply for property tax refunds for the elderly
<br /> revenues totaling - Apply for Water rebates for the elderly
<br /> $1,054,479. Audrey Fiangel, cashier ~ Apply for a business license
<br /> - Pay water bills
<br /> Request a history of their water utility payments
<br /> - Receive a copy of the City's Financial Audit or
<br /> A new IBM PC/XT micro computer system was the City Budget
<br /> integrated into the Finance Department's operations Purchase a dog license
<br /> in 1983, helping to further refine the ongoing task of Purchase a bike license
<br /> providing financial statistics. Apply for a vacant city position
<br />
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