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Cultural Council Agenda and Packet 2013 10 07 SUBCOMMITTEE
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Cultural Council Agenda and Packet 2013 10 07 SUBCOMMITTEE
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3/10/2021 2:35:41 PM
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10/9/2013 11:18:36 AM
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LCCPKT 2013 10 07 SUB
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10/9/2013 11:18 AM
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10/9/2013 11:18 AM
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http://www.louisvillerecreation.com/
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10/9/2013 11:18 AM
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10/9/2013 11:18 AM
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mailto:julies@louisvilleco.gov
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<br />Exhibit A <br /> <br />Louisville Center for the Arts (LCA) Facility Reservation Policy <br /> <br /> <br />1. Advance Multiple-Day Reservations. To reserve blocks of multiple dates and times <br />up to 3 weeks to use the LCA in the next calendar year, an advance reservation <br />request must be submitted to the City between September 1st and September 30th of <br />each year. All requests must be submitted in calendar format and can be submitted via <br />email to julies@louisvilleco.gov. All requests must indicate the dates, times and <br />purpose of the reservation. City staff uses this information to identify times when more <br />than one party desires the facility, to inform interested parties of requests for exclusive <br />use and to resolve scheduling conflicts as outlined below. Requests for advance <br />reservations for blocks of time must be submitted by September 30th of each year. If a <br />request is received after that date, it will be processed once the final Advance <br />Calendar is posted on December 1st <br />2. Reservation Priority and Advance Single Day Reservations. By October 1st (or the <br />next business day following September 30th) City staff will distribute to each party <br />requesting a block of time a draft calendar showing all block requests. Requests for <br />single-day reservations are then due by October 7th (or within 7 calendar days of the <br />date City staff distributes the draft calendar showing block requests). After receiving <br />requests for single-day reservations, City staff then schedules all advance multiple-day <br />and single-day requests received by the deadlines according to the following priority <br />order: <br />A. Reservations submitted by the Louisville Cultural Council (LCC). The LCC may <br />reserve up to 20 priority dates in advance. Priority dates are considered <br />Fridays from 4-10pm and Saturdays from 4-10pm. <br />B. Reservations submitted by organizations cosponsored by the City of Louisville, <br />including the Louisville Art Association, Coal Creek Theatre of Louisville and <br />Center Stage Theatre. <br />C. Reservations submitted by the City of Louisville. <br />D. Reservations submitted by others. <br /> <br />3. Draft Advance Calendar. Based on reservations requests submitted by October 7th of <br />each year, City staff will identify schedule conflicts, consult with the affected parties <br />and determine if a date is flexible, and if so, what alternate dates and/or times would <br />be acceptable to the parties. After resolving as many schedule conflicts as possible, <br />City staff will then prepare a draft calendar for the subsequent full calendar year that <br />identifies all unresolved conflicting requests. <br /> <br />900 W, via appia · Louisville, CO 80027 · (303) 666-7400 · FAX (303) 335-4959 <br />www.louisvillerecreation.com <br /> <br />Parks Recreation senior services Open Space Forestry Trails Golf <br />
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