City Council Agenda and Packet 2003 08 12 SP

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COUNCIL COMMUNICATION TO: FROM: MAYOR AND CITY COUNCIL WILLIAM A. SIMMONS CITY MANAGER DATE: August 12,2003 SUBJECT: Award bid to FCI Constructors, Inc. for construction of Louisville Police and Municipal Court Building ORIGINATING DEPARTMENT: City Manager's Office SUMMARY: In early July the City of Louisville issued an invitation to bid to eight pre-qualified contractors for the construction of the new Louisville Police Station/Municipal Court building to be constructed at the southwest corner of McCaslin Blvd. and Via Appia. The eight pre-qualified contractors were selected from a group of twenty-eight contractors that had submitted qualification for the project. The selection was based on experience of a similar nature in Colorado and Boulder County, including projects of a similar size and contract amount and construction of public safety operations facilities. At the bid opening on Monday, July 25 seven bids were received. FCI Constructors submitted the low base bid of $2,937,000. Adding seven alternates FCI maintained the low bid of $2,965,925. Staff contacted municipalities where similar work has been completed and received very favorable recommendations for FCI. The bid was to complete the project within 365 days and FCl's proposal is to complete the work within 330 days. I- w ~ \J < a.. The total project budget approved by the City Council in the 2003 budget is $3,899,000, including design fees. The construction contract amount is $2,965,925 and staff recommends approval of a contingency amount of 10% on the base amount ($293,700), which would bring the total to $3,259,625. Design fees are $258,400, for a total project cost of $3,490,000. Staff has requested a proposal from the civil engineers for the project to re-evaluate the drawings for sanitary and storm sewer, based on comments from our engineering department. We are also requesting a proposal for engineering the dedicated right turn lane east of the McCaslinNia Appia intersection, entering the project. These may be changes we will recommend for the project. The changes for sewer would lower the contract amount and the right turn lane with sidewalk and landscaping would increase it. Additional project costs anticipated but not budgeted or bid at this time are fees for materials testing by a third party contractor during construction. IE SUBJECT AGENDA ITEM Award bid to FCI Constructors, Inc. for construction of Louisville Police and MuniciDal Court Buildina