City Council Minutes 2013 12 03 - Laserfiche WebLink

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City Council Meeting Minutes December 3, 2013 Page 4 of 21 Mayor Muckle requested a staff presentation. Parks and Recreation Director Stevens explained this discussion /direction item concerns the Coal Creek Golf Course and the events which occurred as a result of the September flood. Proposals were reviewed for the Coal Creek Golf Course Disaster Recovery Project by a team including the Golf Course Advisory Board; the Public Works Department, and Parks Division. The present scope for the project includes (1) repairing 2013 flood damage, (2) improvements identified in the Golf Course Improvement Plan, and (3) stream channel restoration. The review team was unanimous in their conclusion the Landscapes Unlimited, LLC (LU) provided the most complete, qualified, and cost - effective proposal. Staff requires additional time and help from LU to refine a proposed contract and financing plan for this work. The proposed contract for Phase I Pre - Construction and Design Development Services will be prepared and presented to City Council for consideration. To complete and ensure the accuracy of this information, staff intends to engage LU to: 1. Develop itemized and detailed cost estimates to reconstruct damaged portions of the golf course and to return them to pre -flood conditions for reimbursement from FEMA and other agencies. It is anticipated that Phase II, Construction Services, will be presented to City Council in February 2014. 2. Develop itemized and detailed cost estimates for: a. Golf course redevelopment and some, not all, renovations outlined in the Golf Course Improvement Plan b. Maintenance building renovations c. Flood mitigation /stream channel improvements and permitting with local, state and federal agencies. 3. Develop a detailed project schedule highlighting the critical path and project milestones. Contracting with Landscapes Unlimited to complete these three elements will enable staff to work with Landscapes Unlimited to further refine the scope of services and bring a contract, including a "cost not to exceed' for both the base bid and add alternates, to City Council for consideration. Staff anticipates the project cost will range somewhere between $4.5 million to $5.0 million. The end result will be a much improved and playable golf course that will exceed pre -flood conditions and serve the community well into the future. The pre- construction services agreement for Coal Creek Golf Course will cost the City $5,000. When staff presents the Cost Not to Exceed, Design /Build Agreement, staff will identify proposed and anticipated funding of up to $5.0 million to cover the cost of the work. While the City Manager has the authority to execute a pre- construction services agreement for Coal Creek Golf Course in the amount of $5,000, this contract is also a prelude to a much larger agreement with Landscapes Unlimited, LLC for the Coal Creek