Golf Course Advisory Board Agenda and Packet 2014 01 13

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Golf Course Advisory Board Minutes November 18 2013 Page 2 of 4 on Golf Course Management. While the letter exercised the 180-day termination clause, it is expected that the transition to a City-managed operation will occur by mutual consent as soon as possible. Negotiations are ongoing with WGP on the following topics: What portion of WGP Insurance (through Zurich) for damage and lost income will accrue to the City on transfer? A response from WGP was expected by 5pm on November 18 Terms for purchasing WGP owned property (selected clubhouse fittings, maintenance equipment, stock on hand) Plan for disposition of leased golf-carts while the golf course is closed for reconstruction. City insurance (through Travelers) will cover replacement of the booster th pump by the 18 green. An estimate of $60K has been received for this work. The Board expressed concern that the prior replacement earlier this year only cost $49.2K and repair of the flood damage should be less involved. City staff explained that we got the first pump at a very good price and now prices have gone up with inflation. Item VI Golf Course Reconstruction RFP taskforce meeting results. Bids for the reconstruction work were received from three Companies. Landscapes Unlimited, Mid-America Golf and Landscape and ACC Golf Construction. The cost estimates from Landscapes Unlimited and Mid-America were very close with ACC 34% higher. The Task Force comprised: GCABKen Gambon and Dennis Maloney, Joe Stevens Parks and Rec Dir, Diana City Staff Trettin CIP Manager, Cameron Foulkes Civil Engineer, Dean Johnson Parks Superintendent and Allan Gill Parks Project Manager. The taskforce was unanimous in selecting Landscapes Unlimited as the preferred contractor based on them having the most complete, qualified and cost-effective proposal. The Board heartily concurred with that selection. The full presentation from Landscapes Unlimited was circulated at the Board Meeting and will be posted on the City website as part of the package for the December 3 Council meeting. It was noted that the plan provides for repairing the greens by re-seeding rather than using sod. This saves $140K and will prove a better, more maintainable result at the expense of a small increase in time for the seed to mature. The extent of the work makes it likely that the course will be closed for all of 2014 and expectations should be set accordingly. Item VII Status of transition to City managed golf course operations City Staff are diligently planning the transition of the Golf Course to City- managed. Based on the estimates received, it looks as if the cost of reconstruction and renovation will be less than the $6.5M number used as a place-holder in the 2014 Draft City Budget. However, funding the project is complex and still 4