Golf Course Advisory Board Agenda and Packet 2014 01 13

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Golf Course Advisory Board Minutes November 18 2013 Page 3 of 4 being resolved. Anticipated sources of revenue are: FEMA reimbursement, CO State reimbursement, settlements from WGP and City Insurers, Colorado DOT (for Dillon Bridge repair) and transfers between City Funds. It is anticipated that FEMA will reimburse 75% of eligible reinstatement expenses with the State providing an additional 12.5%. It is not known if FEMA will place restrictions on reconstruction contract to comply with the Davis-Bacon Prevailing Wage Statute which are more onerous than required by City regulations. It is also not known when FEMA reimbursement will be committed. While FEMA will reimburse for the value of damaged bridges, the contract includes bringing bridges up to current code standards. The proposal from Landscapes Unlimited includes working with FEMA on documentation and reimbursement. City Staff are already working with Landscapes Unlimited on Pre-Construction Services with a view to having a final Not-to- Exceed Design/Build Contract ready to present to City Council for approval at the December 17 meeting, this will include both the re-instatement work and renovations to provide a much improved and playable course. If Council approves the Contract work will start immediately dependent on weather and logistics. The Golf Course under City Management will operate as an Enterprise Fund and will be expected to be self-financing. Based on comparison with other local courses and with the prior WGP reports, revenue of around $1.9M and expenses of $1.6M are expected. This should allow amortization of the City investment and the renovation and accrual of a Capital Expense fund for future maintenance, City Human Resources Staff are in the early stages of developing a staffing plan with job descriptions, salary grades etc. If Board Members are contacted by potential employees, all inquiries should be directed to Kathleen Hix, Human Resources Manager (kathleenh@louisvilleco,gov). To avoid incurring unnecessary expense, actual hiring will be delayed until the course is ready to open apart from critical positions that need to be filled during reconstruction. It is expected that cost saving will be achieved by sharing positions within the Parks and Recreation Department in such areas as an equipment mechanic and a marketing and promotions position. One will be shared with the Parks Division and the other shared department wide. Board Discussion: Chairman Gambon proposed that an interim Teaching Professional be hired earlier to restart interest and generate some revenue for golf at Coal Creek. He pointed out that the Monarch High school golf program will require training facilities and a Teaching Professional plus use of the driving range and potentially hole #1 may meet their needs. We also need to consider marketing programs including a vigorous Youth Program. The Board expressed concern that WGP’s plan for winterizing the course was disrupted by the flood (aeration planned for September 14) and no work has been done since. While it would be pointless working on the parts of the course that will be torn up for the renovation, most of fairway area would be unaffected and should not be neglected.Complaints were raised about the piles of debris left on the course. Joe Stevens stated that these could not be 5