City Council Minutes 2014 02 04 - Laserfiche WebLink

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City Council Meeting Minutes February 4, 2014 Page 5 of 28 COUNCIL COMMENT Council member Keany inquired about the warranties. Parks and Recreation Director Stevens stated Landscapes Unlimited is guaranteed for one year from the date of completion. There are standard manufacturer's warranties for pipes, pumps and couplings and controllers. Council member Keany inquired whether that covered the grow-in period. Parks and Recreation Director Stevens stated he has asked Landscapes Unlimited for a proposal to address the grow-in and maintenance period. This may result in an extended warranty. He clarified there is $5 million, but there is also $150,000 identified for drainage issues. Council member Stolzmann addressed the plan and noted it addresses the top four inches of soil. She asked if there was any updated information. Parks and Recreation Director Stevens stated Landscapes Unlimited is currently doing analysis to determine whether every green will have to be rebuilt from the base level. They believe that all greens may not have to be rebuilt in total. Council member Stolzmann asked if the contingency money covers the rebuild or is it taken from the work order fee. Parks and Recreation Director Stevens stated nothing within the $5 million project scope will require change orders. He stated there are a lot of areas for cost efficiencies and flexibility in the program and design. Council member Stolzmann was pleased to see a schedule of the project in the City Council packet and requested the project components be added to the schedule. Council member Keany requested as the contract progresses, the Golf Course Advisory Board continue to be an active participant. Parks and Recreation Director Stevens confirmed the Golf Course Advisory Board will be involved in the process from start to finish. Mayor Muckle stated the FEMA level of reimbursement was projected to be at 75%. He asked where that tied into the golf course reconstruction. City Manager Fleming stated in the current forecast there is a net of approximately $2.6 million. In total terms of the $5 million, less than 50% will be reimbursed. It reflects contract cost of improvements over and above the flood reconstruction. Staff is currently anticipating 75% reimbursement for items eligible for flood reconstruction and mitigation costs. Deputy City Manager Balser explained from what is eligible and reimbursable the City will receive 87.5%, with a 12.5% local match. The original estimate of the total reimbursable amount of work to be done was 75% of the repairs. That has been reduced, but so has the total cost of the project.