Golf Course Advisory Board Agenda and Packet 2014 03 17

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Golf Course Advisory Board Minutes February 102014 Page 2 of 4 5. Public comments:None 6GCAB Discussion on Reconciliation of Current LU Plan with the budget At the February 4 Council Meeting City Council approvedthe award of aNot-to- Exceed $5M Contract to Landscapes Unlimited for the repair and improvement of the Golf course with an additionalContract in the amount of $150K for “common- sense”improvements to mitigate flood damage. The latest revision to the Hole by Hole Analysis was received from Kevin Norby. Changes between revisions are now expected to be minor to Joe has sent a request to Norby asking that a note of changes be included with each new revision. It is expected that numbers in the LU bid documentwill continue to change as work proceeds. The Board expressed concern that the latest revision has seen a general increase in estimated cost. Joe advised that he expects some items will decrease and some items increase in future revisions LU is waiting for more core samples to determine the amount of work required on the greens. The cost is expected to be less than the additional $250K estimate and should be within the $200K Contractors Contingency. The Board discussed the items listed as “Additional” which are outside the Base Bid. Joe stated that these would be added as Value Engineering of the Base Bid took place and if costunder-runs permitted. These would not be considered as Change Orders to the bid. The Board sees value in adding the Storm Shelter / Restroom and the improvements to the practice facility which are estimated at $217K. The Board expressed concern that some items in the bid were for large amount without supporting detail. Staff advised that payments against the contract would be made based on documented hours and material costs which allayed the Board concerns. Joe willrequest a copy of the Bid Document in Excel form to make it easier for Staff and the Board to analyzethe data and recommend trade-offs. LU is working on a maintenance plan through the grow-in period that will phase-over to maintenance under the control of City Management. Staff will investigate use of LU equipment during this transition period. This will ease cash-flow issues during the start-up. The grow-in period is coveredas part of the LU Base Bid. It was noted that a study is in progress on flood alleviation for Coal Creek upstream of Louisville.This could involve retention ponds between HW 128 ·· Parks and Recreation Department 749 Main Street Louisville, CO 80027 · (303) 335-4735 FAX (303) 335-4738 www.louisvilleco.gov Parks Recreation Senior Services OSpace Forestry Trails Golf 3