Golf Course Advisory Board Agenda and Packet 2014 03 17

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Golf Course Advisory Board Minutes February 102014 Page 3 of 4 and US 36. If adopted the estimated $12M cost would be allocated among all downstream affected communities. FEMA has provided a number of comments on the project and how to proceed, some of them contradictoryas FEMA staff change. FEMA expects to conduct Design Reviewsof the Project as plans become30%, 60% and 90% complete. We have already pre-submitted a Project worksheet and Staff feel that we are already at the 30% design completion stage and some of the formal design reviews may be skipped. Approval from theState Office of Emergency Managementis also required. FEMA has conducted a preliminary Walk-through on the Golf Course and it is felt that work can be started on items which clearly fall into the category of Storm Damage, for example draining the pondsaffected by the flood. LUadvised that no specific actions such as fertilization or fungicide application are needed before or during construction. Senior Advisor Sackett reminded the Board that we are working on a complex project and opencommunication between Board Members and Staff isvital. By the May /June timeframe we need to agree on what items are to be included and this may require Special Meetings to expedite progress. Chairman Gambon and Dennis Maloney will continue towork with Staff as a sub-team to prepare issues for Board Discussion. Joe Stevens advised that he was meeting with Lisa Norgard and Heike Nielsen on initial ideas for a Marketing Plan.In general, the Board felt that, although getting some initialideas was good,it was premature to go into much detail on a MarketingPlan.Focus should be applied to an overall Business Plan and that alone will require other sub-teams to be set up as the Business plan is quite distinct from the Marketing Plan.City Staff are working on a Business plan for discussion at future Board Meetings. 7Presentation of Project Schedule The Board discussed the Gantt Chartprovided by LU. As the project moves forward, much underlying detail will be added. Staff are concerned that FEMA approval may be a pacing factor. In general, approval is expected within 3 weeks of final applicationfrom most of the relevant agencies.The schedule shows that FEMA Approval is needed by March 18 to allow the major work on courseconstruction to start by the end of March. The new Irrigation System must be on-line by July 1 to support grassing and the grow-in period. Any significant delay to this program could make us miss the 2014 grow-in period and push back the expected re-opening. The Board agreed that the grow-in period should not ·· Parks and Recreation Department 749 Main Street Louisville, CO 80027 · (303) 335-4735 FAX (303) 335-4738 www.louisvilleco.gov Parks Recreation Senior Services OSpace Forestry Trails Golf 4