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City,/ <br />Louisville <br />COLORADO • SINCE 1878 <br />CITY COUNCIL COMMUNICATION <br />AGENDA ITEM 8G <br />SUBJECT: <br />DISCUSSION /DIRECTION /ACTION — PUBLIC OUTREACH, <br />PUBLIC NOTICE, AND PUBLIC OUTREACH TASK FORCE <br />DATE: FEBRUARY 4, 2014 <br />PRESENTED BY: MEREDYTH MUTH, PUBLIC RELATIONS MANAGER <br />TROY RUSS, AICP, DIRECTOR OF PLANNING AND BUILDING <br />SAFETY <br />SUMMARY: <br />On Tuesday, December 3, 2013, the Louisville City Council adopted Ordinance <br />No.1647, Series 2013. This ordinance eliminated some significant gaps in the City's <br />public notice process: however, more work needs to be done to coordinate the City's <br />overall public outreach efforts and outline specific development review procedures in <br />the LMC to further improve the City's public involvement procedures. <br />The purpose of this discussion is to present the City's current public outreach program <br />as well as plans for updates to the program and ask the City Council for feedback and <br />suggestions on ways to improve the program and better integrate efforts. Additionally, <br />staff will discuss ways to expand and customize community outreach efforts for <br />legislative and quasi - judicial proceedings within the LMC. <br />Staff will take the information and feedback gathered at the meeting and use it as we <br />craft a specific new program to oversee the City's public outreach efforts. To that end, <br />staff is planning to ask for a budget amendment of $5,000 - $10,000 in the 2014 budget <br />to cover the costs of additional outreach including document design, postage, and <br />printing. That budget amendment could be higher if the direction from this meeting <br />requires additional resources. <br />The following table classifies the City's current public outreach systems for different <br />types of news and information into four distinct areas. <br />General Information <br />City Initiatives <br />Examples: <br />Construction Information <br />Board and Commission Vacancies <br />Emerald Ash Borer information <br />c Ward Meeting Notices <br />Examples: <br />c Some Legislative Action (i.e <br />Ordinances / LMC Amendments) <br />o Utility Rate Increases <br />o Comprehensive Plan <br />o Special Studies (i.e. Downtown <br />Parking) <br />o Budget Public Hearings <br />What we currently do: <br />Web site <br />What we currently do: <br />o Council Packet <br />CITY COUNCIL COMMUNICATION <br />