City Council Minutes 2014 04 01 - Laserfiche WebLink

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City Council Meeting Minutes April 1, 2014 Page 6 of 24 currently working with value engineering and have reduced the cost by $400,000. The design documents should be available in July and will be reviewed by the City and Fire Protection District before going to the Planning Commission. Deputy City Manager Balser explained staff intends to submit the application to the Planning Commission in May. A study session has been scheduled for April 22 for preliminary discussion on the design features. Staff is working to speed up the timeline in anticipation of rising construction costs and any adverse weather. As this is a quasi - judicial issue, she asked whether Council preferred not to meet in April to discuss design issues. City Attorney Light explained the City is the owner of the site and will be required to file a land use application. Colorado law provides unless a municipality exempts itself from its zoning rules, the municipality is subject to zoning rules. A site plan must be submitted and a PUD hearing must be set. As the owner of the building, staff is looking for direction on whether the Council would like to have more input. At the PUD hearing Council will base their decision on all the evidence presented, however the law recognizes the presumption of regularity and if Council wants to look at the materials before they are submitted, staff could present them in a narrow focus for general comments. COUNCIL COMMENTS Council member Loo was interested in seeing' the plans earlier. Council member Stolzmann expressed her concern over the budget numbers. Originally it was $8.2 million for construction, and now it is $13,723 million. CIP Manager Trettin explained the construction cost was $8.2 million, but then the City purchased the land for $1.7 million. The budget for the project is $10.3 million. City Manager Fleming clarified 13.723 was the number of acres purchased for the City Services Facility and not the cost for construction and the land. Finance Director Watson explained the total budget amount for 2014 was $7.2 million, which was divided between four funds. Since then the financial impacts are based on $9.7 million, which is split between two years. The total project cost of construction, not including the land, is $9.7 million. Based on the latest information, the total cost for 2014 and 2015 split equally is $10.7 million. The estimate for the DOLA grant is now $1 million. The graphs shown in the Council Communication understate the cost by $750,000. Council member Keany noted when he sat on City Council previously, the Council looked at every structure built by the City. Council member Lipton expressed his hope the Council would not look at the interior of the building. He cautioned if Council looks at'every design feature and requires