City Council Minutes 2014 04 15 - Laserfiche WebLink

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City Council Meeting Minutes April 15, 2014 Page 12 of 15 Council member Keany asked if there were other members of Council who have requested an executive session. Mayor Muckle also requested the executive session. City Attorney Light explained the Charter provides the record reflect who is requesting the executive session. He clarified for the record, Council member Stolzmann and Mayor Muckle are requesting the executive session. Council member Lipton was not personally aware of any issues with respect to the performance of the City Manager, which would warrant a performance evaluation prior to the scheduled performance timeframe in August. He felt if individual Council members have issues with the City Manager; they should be communicated to the City Manager or the Mayor. He was interested in discussing the actual process of conducting a performance evaluation at a later time. He felt the discussion should be held in a public meeting. He opposed convening an executive session for the purposes of a performance review of the City Manager. Council member Stolzmann felt it is a bad management practice to wait until the end of the year to provide feedback. She stressed the importance of providing feedback along the way. She felt a personal responsibility in managing a person and representing constituents who have pointed out weaknesses in the group. She felt obligated to represent both matters. She felt addressing weakness and strength is ongoing and very important for improvement. She did not feel it was fair to wait until the end of the year to provide feedback. She stressed the importance of providing feedback as a group. If individual Council members bring suggestions to the City Manager it puts him in the position of deciding which of his bosses to listen to. She stated in the spirit of the Charter the Council must act collectively on addressing issues. Council should speak as one voice and not individually give direction to the City Manager. Mayor Pro Tem Dalton stated it has been the Council's practice to do an annual review, of the City Manager's performance. He was personally happy with the current process and stated if Council feels the process should be looked at, they should discuss changing the process. He supported discussing a process, which would provide more frequent feedback. Council member Stolzmann stated the process is outlined in the City Charter. Council member Lipton opposed setting a precedence of having an executive session for the purpose of giving performance feedback to the City Manager. Any time a Council member had a grievance or concern they could ask for an executive session and give constant feedback. He agreed with giving periodic feedback, but feltit should be done in an organized, structured way and should be outlined in the beginning, otherwise it would be poor management practice. Council member Loo was interested in having a public discussion on the process. She agreed with other Council members this is not the proper way to provide feedback.