Open Space Advisory Board Agenda and Packet 2014 05 14

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Open Space Advisory Board Minutes April 9th, 2014 Page 7 of 7 The board made a motion to ask staff to put together an RFP for proposals for consultants to develop a formal project proposal based on the presentation. The motion was passed unanimously. XI. Discussion: Debriefing of Meeting between OSAB and the Mayor and City Manager Regarding the Conservation Trust Fund- Helen and Laura met with City Manager, Malcolm Fleming and Mayor, Robert Muckle. OSAB talked about dividing open space and parks expenditures in the budget as this would provide improved transparency and also allow for benchmarking open space funding against other communities. OSAB communicated that there are citizens questioning using the Open Space & Parks Conservation Trust Fund for parks, CIP, and maintenance issues. Though these expenditures are permitted via the language of the ballot measure, there may be a knowledge gap about that fact, as the fund is often referred to as the "open space tax." OSAB suggested that staff develop a strategy to preserve a minimum balance in the fund such that there would always be enough to purchase the land parcels that the OSAB has identified as the top three priorities. The Mayor supported the notion for more transparency between park and open space transparency. The Mayor and City Manager did not offer any comments about the letter about these issues that OSAB has written to formally present to the city council. Joe attended a study session last night with City Council, and there was some further discussion of a more "programmatic" budget for open space and parks, to make it easier to benchmark and for better transparency. So it appears that the meeting had some impact, or aligns with similar feelings by others in the City. The memo letter will be taken to study session with the City Council. XII. Discussion: Revisions to Presentation for Study Session with City Council: Since the study session has been postponed and it was getting late, Helen suggested postponed this item. The motion passes unanimously. XIII. Discussion Items for Next Meeting on May 14th 1) Tom will look into presenting the social surveys project. 2) Planning Department's presentation on wayfinding. XII. Adjourn- Tom motioned to adjourn the meeting. Spencer seconded. The meeting adjourned at 10:40 pm.