City Council Minutes 2014 09 02 - Laserfiche WebLink

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City Council Meeting Minutes September 2, 2014 Page 8 of 16 back from the end of the project instead absorbing the contingency fund for items outside of the scope of work. City Manager Fleming agreed and assured Council he will be personally approving any usage of the contingency fund. Council member Keany also expressed his concern over any use of the contingency fund for add /alternates. Council member Stolzmann asked Council members Lipton and Keany if they felt comfortable making motion stipulating the usage of the contingency fund. Mayor Muckle suggested the final motion include the usage of the contingency fund. Council member Lipton inquired about the completion date of the facility. CIP Manager Trettin stated the estimated final completion date will be August of 2015. Staff anticipates substantial completion by the summer of 2015. Council member Lipton inquired whether the equipment from the old shop building would be moved to the new facility. CIP Manager Trettin explained some of the equipment will be moved. She noted there is an extensive list of equipment, which will be moved and what will be replaced. New furniture and fixtures will be purchased for the new facility. Council member Moss also voiced her concern over use of the contingency fund. Mayor Muckle requested public comment and hearing none, closed the public hearing. MOTION: Mayor Muckle moved to approve the contract amendment with Bryan Construction, Inc., for a Guaranteed Maximum Price for Construction Management/General Contracting Services for the City Services Facility, seconded by Mayor Pro Tem Dalton. Council member Keany offered a friendly amendment that the contingency funds are to be used only with strict City Manager oversight and only for unforeseen circumstances and not for add -one alternates to the process, without City Council approval. Mayor Muckle and Mayor Pro Tem Dalton accepted the friendly amendment. City Attorney Light requested the motion also reflect the City Council is authorizing both amendments; 1A and 1 B. Amendment 1A is to be signed upon City Council approval and Amendment 1B is to be signed upon execution of the grant contract with the DOLA in the amount of $1 Million. Amendment 1A allows the larger part of the contract to proceed. Mayor Muckle amended his motion to approve Amendment 1A, with Amendment 1B to be signed after the DOLA grant is fully executed. Mayor Pro Tem Dalton accepted the amended motion.