City Council Minutes 2014 10 14 - Laserfiche WebLink

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she felt there should be a specific request for a specific item. there should be some measureable goal for the funding. FINANCE DEPARTMENT City Council Meeting Minutes October 14, 2014 Page 13 of 23 Mayor Muckle agreed Mayor Muckle stated he liked a lot of the metrics and suggested a good goal for the Finance Department would be to update the fiscal model. Council member Stolzmann felt the Finance Department should have day -to -day goals and should develop a policy for Council consideration on how to rebuild and refund the General Fund Reserves and Capital Reserves. She requested some benchmarking on what other communities do with respect to reserve levels. INFORMATION TECHNOLOGY DEPARTMENT Council member Lipton addressed the telephone replacement project and asked whether it has to be done in the next fiscal year or whether just the planning could be done next year and the implementation the following year. He addressed the cloud based subscription service and requested a definition. IT Department Director Neves stated one of the options to replace the phone system is to not invest in capital infrastructure at City Hall to support all the facilities, but to subscribe to a service. He noted there are multiple options available. He explained currently half of the server room is a phone system and the goal would be to remove the capital equipment and subscribe to a cloud based company. Council member Lipton was not aware of any systems which have been successful. He would rather stay with a tried and proven system. Council member Stolzmann noted there is $75,000 in the Capital budget for the phone and $25,000 in the operational budget. She inquired why it could not be one capital project. IT Director Neves explained the capital would be replacing the phones the operational would be leasing a system. The challenge is to consolidate the two systems or whether the City should be prepared to lease a system and replace the capital if necessary. He noted with leasing there is an operational cost. HUMAN RESOURCES DEPARTMENT Council member Stolzmann stated she really liked the goals and suggested adding a goal on employee professional growth opportunities. Council member Keany liked the goal to hire locally as much as possible and stated he would like to see the goal expanded to the positions of front desks. Human Resources Director Hix explained the reason for putting that into the Library and Recreation Center is to have employees who know the community.