City Council Minutes 2014 10 28 SP

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City Council Special Meeting Minutes October 28, 2014 Page 5 of 10 Council member Lipton hoped the City would receive an approved contract with BNSF for the South Street Underpass in November. BNSF would then order materials and next fall the project would be mobilized. He stated the North Underpass design will take six months to a year. Then BNSF will review the design and put the project into their queue. He stated one project cannot be substituted for another or you lose your place in the queue. He hoped everything would be built and paid for in the next two years. City Manager Fleming stated the information staff gets from BNSF within the next two weeks will provide a better understanding of the design parameters of the north underpass. Council member Keany felt the Council is on the right course. He asked Public Works Director Kowar about the percentage of completion for the north underpass design. Public Works Director Kowar explained they were at 30% completion when the design was submitted to BNSF, but BNSF rejected the box culvert design. Council member Keany stated the project was moving forward in good faith. The delay is not for the lack of effort. The delay is BNSF rejected the drawings. He stated there was nothing the Council could do. The Council should not reschedule one project over the other; the Council is moving forward on the South Street underpass and staff will continue work on the north underpass. Mayor Pro Tem Dalton agreed the City has to get into the queue to get the materials ordered and a construction schedule established. He felt the City should push forward with South Street. City Manager Fleming continued his presentation on the additional changes to the 2015 budget. • Reduce transfer from General Fund to Capital Projects Fund from $1.1 million to $900,000. • Reduce 2015 transfer to Golf Course Fund to $300,000 and moved it from the Wastewater Fund to the General Fund. • Reduce from $50,000 to $10,000 for Golf Course IT work. • Delay Document Management Project ($40,000) from 2015 to 2016. • Remove IT Cloud Initiatives ($25,000) • Delay WWTP Fiber project from 2015 to 2016 ($50,000) • Update revenue and expenditure estimates to reflect the most current information and the assumptions. • Stagger hiring of new positions City Manager Fleming presented the General Fund, Capital Projects Fund, Open Space and Parks Fund and Combined Utility Fund forecasts through a series of graphs. The General Fund projected expenditures are essentially equal to projected revenues and