City Council Agenda and Packet 2015 01 20

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City Council Meeting Minutes January 6, 2015 Page 13 of 15 the food and beverage service should be done in -house or outsourced. Food and Beverage is not a very high revenue generator at the golf course, but is an essential service. Staff worked for six months on this project and searched the local community for perspective concessionaires. An advertisement to bid was posted and there was interest expressed by four vendors. Only two vendors bid on concession services, but one later withdrew. The Mine at Coal Creek Golf Course received unanimous approval from the seven member panel, who recommended the Director of Parks and Recreation draft an agreement for City Council consideration. The City Attorney's office assisted in drafting the agreement. The initial agreement is for four (4) years beginning in 2015 and may be extended for an additional three (3) year period. Fiscal Impact: The Concessionaire will remit 5% of gross sales to the City except for sales tax and meals for their employees. It estimates $400,000 in adjusted gross sales will generate approximately $20,000 a year in revenue for the City (on a full year operation). The proposed agreement requires the City to buy back $25,000 in equipment to be owned by the City. The City will agree to a cost not to exceed $10,000 for minor remodeling subject to approval by the Director of Parks and Recreation. The vendor suggested a theme for the restaurant, which will be based on the City's history. The Golf Course Advisory Board will review the name Coal Creek and the mining history of Louisville to determine an appropriate theme for the restaurant. They will also review a signage program and an identity package. Staff recommended the City Council award a contract to The Mine at Coal Creek Golf. PUBLIC COMMENT Ken Gambon, 607 Augusta Drive, Louisville, CO, Chairperson for the Coal Creek Advisory Board stated he fully supports awarding the contract to The Mine. He explained he knows both of the principals from eating in their restaurants. He felt it would be the right choice for the golf course and the community. COUNCIL COMMENTS Council member Stolzmann referred to the contract concerning utilities and noted the concessionaire will be responsible for 75% of the water, gas, sewer, trash collection and recycling. She requested it also include composting. She noted other city facilities are required to compost such as the City Hall, Recreation Center and the Library. She felt the golf course clubhouse should also be required to compost. PUBLIC COMMENT Debby Fahey, 1118 Enclave Circle, Louisville, CO asked if the vendor will do catering for events such as wedding receptions. Mayor Muckle felt the vendor would be very interested in doing special venues. Parks and Recreation Director Stevens stated the City will get 5% of the proceeds of revenue of all the events.