City Council Agenda and Packet 2015 01 20

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City Council Meeting Minutes January 6 2015 Page 14 of 15 MOTION: Mayor Muckle moved to approve the Contract for Food and Beverage concession Services at Coal Creek Golf Course, with the amendment to include composting, seconded by Mayor Pro Tenn Dalton. Roll call vote was taken. The motion passed by a vote of 7 -0. ATTORNEY'S REPORT City Attorney Light reported on an extension filed with the Public Utility Commission (PUC) relative to Burlington Northern Santa Fe (BNSF) Agreement on construction documents for the South Street Underpass. The City had hoped to have the agreement by the end of 2014, but had to file for an extension with the PUC. Hopefully the City will receive BNSF's comments on construction plans and the Underpass Agreement in order to file with the PUC. He reported sending Council an update on a litigation matter and inquired whether Council is receiving those confidential memos. He anticipated bringing forward a litigation matter for discussion on a strategy. There was Council confirmation of receipt of the confidential memos. COUNCIL COMMENTS, COMMITTEE REPORTS, AND IDENTIFICATION OF FUTURE AGENDA ITEMS Mayor Muckle reported on the new Open Space /Trail Connection Map, which is available for the public at the City Hall, Recreation /Senior Center and the Library. Council member Stolzmann reported a DRCOG Transportation Project meeting is scheduled this week and will establish three different scenarios for the second round of DRCOG TIP funding. Two scenarios are very good and will benefit the County as a whole, but unfortunately the City's project is not in either of those two scenarios. There will be discussion on how the different projects made the scenarios. Overall she felt it would be good for Boulder County and the region. She would continue to argue for inclusion of Louisville's project based on the criteria under equity areas, some last mile connections and leveraging of funds, which did not get the credit they deserved. Council member Lipton commented on the January 13th Study Session Agenda Item - Budget Process Review. He requested a presentation on a bi- annual budget process. He inquired about the proper protocol, for Council to present information or materials on the 2016 budget and the proper way to distribute the information. Mayor Muckle stated Council could submit materials to the staff, which would then be distributed to the entire Council in advance of the meeting. In terms of packet submittal, the materials must be submitted one week in advance of the meeting. Deputy City Manager Balser stated if Council has information they wish to share with the rest of the City Council, they should present them to staff to be included in the Friday packet. She noted an agenda item for the special meeting on February 10 is discussion of the 2016 goals. City Attorney Light reminded Council the charter requires agenda related materials be posted 72 hour notice prior to a public meeting.