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L <br />City at <br />- <br />Louisville <br />COLORADO • SINCE 1878 <br />CITY COUNCIL COMMUNICATION <br />AGENDA ITEM 5D <br />SUBJECT: <br />AWARD SPORTS COMPLEX IRRIGATION POND <br />IMPROVEMENTS TO SAMORA, LLC <br />DATE: JANUARY 20, 2015 <br />PRESENTED BY: JOE STEVENS, PARKS AND RECREATION <br />SUMMARY: <br />The adopted 2014 Capital Improvement budget included pond liner replacement project <br />for the Sports Complex irrigation pond. <br />Early in the spring of 2014 engineering services were completed by RG and Associates <br />and the project was put out to bid. The Invitation to Bid was published on August 27th, <br />and again on September 8th in the Daily Camera and posted on Rocky Mountain E- <br />Purchasing System. The bid opening occurred on September 24th with only one bid <br />received. <br />Company <br />Address <br />Total Price <br />Samora, LLC <br />5310 Ward Road, Suite 6 -01 <br />Arvada, CO 80002 <br />$99,896.95 <br />The total price for the bid submitted by Samora exceeded the City's approved project <br />budget. Noting the concern, the City and Samora discussed the issue, resulting in a <br />negotiated value engineering total price of $85,729. <br />FISCAL IMPACT: $91,200 was approved in 2014 CIP accounts. <br />• 042 - 799 - 55330 -02, $45,600 <br />• 052 -498 - 55330 -02, $45,600 <br />Including engineering /design services of $9,000, the City has a carry forward balance of <br />$82,200 for construction. <br />If approved, it will be necessary to roll -over the 2014 CIP funds awarded for this project <br />in the amount of $82,200 from accounts 042 - 799 - 55330 -02 & 052 - 498 - 55330 -02. <br />Because the resubmitted bid still exceeds the project budget it will also be necessary to <br />roll -over and utilize funds from Park Landscape Renovations (029- 799 - 55330 -56) in the <br />amount of $3,529. Park Landscape Renovations has a 2014 end balance of $39,625. <br />CITY COUNCIL COMMUNICATION <br />