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12/21/2014 <br />Page 2 <br />As shown below, the overall conditioned square footage of the project increased by 7% from the square <br />footages provided in the RFP. In addition, we took into account site costs including a new fuel island, <br />canopied vehicle storage, demolition costs, and site phasing to keep the existing site operational during <br />construction. The estimated costs increased by 26% ($1.58M) due to the additional square footage and <br />existing site costs. In addition the RFP budget calculated building construction costs at $192/sf but our <br />program budget calculates these costs to $226/sf which was based on similar and current regional project <br />experience. The options of "start cutting" or "continue to proceed with an increased budget" were <br />discussed. The City elected to proceed with the current program, as it provides 10 years of operational <br />growth for the Public Works and Parks Departments. <br />From the RFP (2012): <br />Existing Public Works Site: 28.38 acres <br />Public Works Ops and Public Works Facilities Maint (Shared ): 8,808 sf <br />Parks Ops: 5,152 sf <br />Fleet Maintenance: 6,750 sf <br />Administration and Meeting Rooms: 10,500 sf <br />Total (Conditioned Space): 31,210 sf <br />RFP Budget: $6,000,000 <br />RNL's Final Program (February 2013): <br />Existing Public Works Site: <br />Public Works Operations (Shops): <br />Public Works Heated Vehicle Storage: <br />Parks Ops (Shops, Heated Vehicle Storage): <br />Fleet Maintenance: <br />Administration and Meeting Rooms: <br />Shared Areas: <br />Total (Conditioned Space): <br />28.38 acres <br />5,880 sf <br />1,272 sf <br />6,259 sf <br />10,394 sf <br />3,102 sf <br />6,528 sf <br />33,435 sf <br />Square Footage Difference (to RFP): +7% <br />Cost Estimate (presented during programming): <br />Cost Difference (to RFP): <br />$7,575,778 <br />+26% <br />Following programming, the next phase was Schematic Design, which occurred during March and April, <br />2013. After completion of Schematic Design in early May 2013, RNL utilized an independent cost estimator <br />to provide updated costs based on more specific and actual market conditions. At this time these costs <br />jumped significantly to over $9 million. We again brought this to the City's attention and together we <br />utilized a Value Engineering process that identified over $625,000 in cost reduction strategies. As part of <br />the V/E discussion, RNL brought up additional ideas to cut down the overall square footage of the building. <br />These included the following. <br />• Reducing Parks' bays from 20ft wide to 16ft wide <br />