City Council Study Session Agenda and Packet 2015 01 23

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12/21/2014 Page 3 Rearranging the plan so that only 2 maintenance bays remained drive through, and more efficiently utilizing space around the non -drive through bays for equipment storage. Reducing the size of the wash bay. This actually ended up becoming bigger because of the City's desire to multipurpose this space to store pre - loaded snow plows at the onset of incoming snow storms. May 2013 — Completion of Schematic Design Schematic Design Cost Estimate (existing PW Site): $9,025,257 Cost Difference (to RFP): +50% Costs after Value Engineering (existing PW Site): $8,375,363 Cost Difference (to RFP): +40% Also during this time, our team prepared and submitted the PUD submittal on the existing Public Works Site. After submission, the City's internal conversation changed and the CTC site was identified as a new potential location for this project. RNL assisted the City by creating test fits on two different sites at CTC, and the City selected and purchased a third site. RNL was then authorized to update our schematic design set for the current site at Dillon Road and 5. 104th Street. At this time, RNL and the City agreed to a change order for $126,625 to update the schematic design and PUD for the final CTC site. Authorization occurred in October 2013 and an updated design presentation was made to the City in mid - December, 2013. To help cover the increased design costs the Post Construction services were removed from our scope entirely, which eliminated $9,150 of fee + expenses. This Change Order brought the new contract total to $825,000. RNL's Final Program — CTC Site: Existing Public Works Site: Public Works Operations (Shops): Public Works Heated Vehicle Storage: Parks Ops (Shops): Parks Ops (Heated Storage): Fleet Maintenance: Administration and Meeting Rooms: Shared Areas: Total (Conditioned Space): 13.30 acres 2,734 sf 12,067 sf 1,969 sf 8,133 sf 6,619 sf 8,069 sf 7,752 sf 47,343 sf Square Footage Difference (to RFP): +52% Bryan Construction's construction cost for the new Schematic Design was $10 million. The additional costs were a result in the change in site work (grading, pavement and new utilities) and the additional square footage (13,908) required by the CTC's design guidelines for enclosing all seasonal fleet vehicles and equipment. City Council approved this budget and authorized completion of the project. In January 2014, the Plenary Group approached the City about a potential co- habitation of the site to maintain their US -36 maintenance fleet. This conversation and resulting studies continued for several months, until ultimately the Plenary Group pulled out.