City Council Agenda and Packet 2015 02 03

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City„ Louisville COLORADO • SINCE 1878 CITY COUNCIL COMMUNICATION AGENDA ITEM 5C SUBJECT: RESOLUTION NO. 4, SERIES 2015 — A RESOLUTION APPROVING AGREEMENTS BETWEEN THE CITY OF LOUISVILLE AND DUTKO WORLDWIDE, LLC DBA GRAYLING, AND THE CITY OF LOUISVILLE AND BOYAGIAN CONSULTING, LLC TO FURNISH LOBBYIST SERVICES TO THE US 36 MAYORS AND COMMISSIONERS COALITION DATE: FEBRUARY 03, 2015 PRESENTED BY: HEATHER BALSER, CITY MANAGER'S DEPARTMENT SUMMARY: In February of 2014 the City Council approved a contract with Dutko Worldwide, LLC (DW) and Boyagian Consulting, LLC (BC) to perform lobbyist services for the US 36 Mayors and Commissioners Coalition (MCC) through February of 2015. Louisville manages the contract. The total sum amount for the annual contract in 2010, 2011, 2012, 2013 and 2014 was $105,000 annually. For the 2015 contract the MCC has recommended a smaller amount of $60,000 as the US 36 project is close to opening day and a number of issues have more regional or statewide significance than federal implications. However there are still a number of federal issues that require attention and federal funding pots that may be utilized along US 36 or for arterial BRT consistent with the Northwest Area Mobility Study (NAMS) recommendations. The attached scope outlines those issues. Contracts for 2015 are attached with an amended Scope of Services in Appendix A for the 15/16 contract period. The contract amount is split evenly between DW and BC. The contract includes provisions regarding cooperation between DW and BC in providing lobbyist services and provides a limit on expenses up to $4,000 in the DW contract and $1,000 in the BC contract consistent with the $5,000 limit in previous contracts. A current Scope of Services is attached in Appendix A to provide specific objectives for the upcoming contract cycle. Boulder, Superior, Longmont, Louisville, the City and County of Broomfield and Boulder County have agreed once again to mutually participate in the funding of the lobbyist. The City's pro -rata share of the contractual amount is $ 6,660 for the year. The City of Louisville has budgeted $14,500 in 2015 for lobbyist services which also includes funds for annual expenses (expenses are paid equally among the 6 localities at the end of each year). The City will be collecting from all participating parties and holding the funds in a liability account to pay the monthly bills as they are incurred. Full payment from all the participating jurisdictions will be provided by the end of the month. Again, the MCC has requested that Louisville administer the contract. CITY COUNCIL COMMUNICATION