City Council Study Session Agenda and Packet 2015 02 04 JT BVSD

Home Browse Search

February 4, 2015 | page B‐5 iv. All communication regarding use of City Property will be through either the Community Schools Program or the Monarch High Athletic Director. Section 4 – Operational and Maintenance Responsibilities 4.1 During City Use, trash removal and placement into school dumpsters shall be the responsibility of the City for subject properties as well as adjacent surrounding areas including bleachers and parking lots. 4.2 Pursuant to the terms of Section 1 of this Agreement, no rent or use fee shall be charged to the City during the term of this Agreement. However, unless otherwise provided for in Attachment A, the City shall pay to the School District on a pro rata basis its share of all applicable costs related to custodial, gas, electric, water, sewer, trash removal, custodial supplies and any other utility or related expense (that are not included in the routine maintenance covered in Section 7.1, below) necessary for the operation of any facilities listed on Attachment A during the term. The School District and the City agree to utilize a formula to determine these costs as set forth in Attachment C as it may be amended from time to time by the mutual consent of the parties. Payments shall be made to the School District on an annual basis for costs incurred in the preceding year and shall be made within thirty days after receipt of the cost allocation prepared pursuant to Attachment D. 4.3 Unless otherwise specified in Attachment A of this Agreement, City maintenance personnel are not allowed on School District property during School District Use hours unless their maintenance activities have been scheduled with the school principal at least one week in advance. Upon arrival, City maintenance personnel must follow school visitor security protocol by signing-in at the front desk and by signing-out upon departure from the school site. 4.4 In the event paint or fertilizer is applied to School District fields, signage describing their use shall be posted by City personnel. Section 5 - Term of Agreement Subject to the provisions of Section 8, the term of this Agreement shall be for a period of ten (10) years. Section 6 - Liability 6.1 The City and School District shall assume responsibility for use, instruction, and supervision of their own respective recreation programs and activities undertaken utilizing the other party’s facilities. The City and School District agree to provide adequate personnel to supervise their own recreation activities and as property owner shall not be responsible for providing supervision for participants, employees, or volunteers in any activity not organized by them. City employees providing supervision on School District property shall attend training conducting by the School District’s Community School Program. A checklist will be developed to assure all tasks are completed by the 12