City Council Study Session Agenda and Packet 2015 02 04 JT BVSD

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February 4, 2015 | page B‐4 Section 3 - Use of School District Facilities 3.1 The students and faculty of the School District shall have the exclusive right to use the facilities listed on Attachment A during normal school hours for school related classes, including all child care programs serving the school population, and during after-school and weekend hours for school activities that are scheduled in advance during the normal school year. These periods of time shall be referred to in this Agreement as “School District Use.” 3.2 The City and third parties authorized by the City shall be entitled to use of the facilities listed on Attachment A free of rent at all other times when not in use by the School District, including open access to the facilities by the public. These periods of time shall be referred to in this Agreement as “City Use.” The City shall have the right during the City Use periods to charge instructional and administration/registration fees in connection with any recreation program utilizing these facilities. The City’s obligations under this Agreement shall apply to third parties using School District property. The City shall be responsible for ensuring that its third party users comply with all obligations under this Agreement when using the School District property. The City shall enforce all School District rules, regulations, and policies provided by the School District while supervising community recreational activities on the School District property. In planning programs and scheduling activities on school grounds, the security, academic, athletic, and recreational needs and opportunities of school-aged children will be the highest priority and be adequately protected. The City shall be responsible for any costs and the payment of any salaries of City personnel involved in City Recreation programs. 3.3 Scheduling Use of Property i. The School District and the City shall develop a schedule for joint use of School District Property to allocate property use to the School District Use and to City Use. The JUIT shall discuss the schedule, review and evaluate the status and condition of jointly used properties, and modify or confirm the upcoming season’s schedule at the regular bi-annual meetings or at such other times as mutually agreed upon by the School District and City. ii. The City shall be responsible for scheduling its third party users of the School District property. The use of School District facilities shall be in accordance with the most recent regular procedures of the School District for granting permits for the use of school facilities, as set forth in the School District’s policy KG-R, attached hereto as Attachment B and incorporated herein by reference, as it may be amended from time to time, or as otherwise provided by this Agreement. iii. All use of the District property by the City of its third party users shall be through the Community Schools Program. A permit will be issued for all City use. 11