City Council Minutes 2015 02 17 - Laserfiche WebLink

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City Council Meeting Minutes February 17, 2015 Page 7 of 20 product and have invested in education and government. Mayor Muckle inquired about the most important transitions, such as payroll. IT Director Neves explained payroll will be run in parallel with the existing software for one or two cycles to ensure everything is done correctly. Then the old payroll system is closed down. He explained in their scope of work, transition is part of their work plan. IT Director Neves expressed his thanks to the City staff for dedicating their time to this project. He stressed this has been a collaborative effort and thanked HR, Community Development and Finance staff for participating. City Manager Fleming expressed his thanks to IT Director Neves and the staff for shepherding this project through. He noted IT Director Neves and all the Directors participated in evaluating the software solution and he was comfortable moving forward with this system. He looked forward to having the system and responding more effectively to Council questions relative to the budget process throughout the year. Mayor Muckle stated the Council had a lengthy process relative to the Enterprise Software Solution during the budget process. Council member Leh inquired about the cost savings, which might reduce the impact on staff time. City Manager Fleming did not believe it would reduce the cost associated with staff time. HR Department will have the ability to expedite their processes, such as on -line open enrollment for medical benefits instead of staff entering the information manually. It will assist the Building Department to provide access to developers and builders to submit plans on -line. It will allow the Building Department to evaluate submittals electronically. He did not expect to eliminate any positions, but will allow the existing staff to keep up with the workload. The Financial Management System will provide information which is easier to read and will facilitate program budgeting. He stated it would enable the City to respond to the communities' expectations in terms of a very technological way of providing services. MOTION: Mayor Pro Tem Dalton moved to award the contract for the Enterprise System, seconded by Council member Keany. Roll call vote was taken. The motion carried by a vote of 6 -0. Absent: Council member Lipton. DISCUSSION /DIRECTION /ACTION — LOCAL FINANCIAL ASSISTANCE TO SUPPORT BOULDER COUNTY HOUSING AUTHORITY'S (BCHA) AFFORDABLE HOUSING PROJECT AT 245 NORTH 96TH STREET Mayor Muckle requested a staff presentation. Economic Development Director DeJong reviewed the request for financial assistance.