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After site visit: <br />- Request sections' professional feedback on request <br />- Develop Property Staff Report with staff recommendation <br />a. Indicate level of support for pursuing acquisition <br />b. Indicate all internal and external entities solicited for comment <br />c. Include /attach all feedback received <br />d. Include /attach field trip notes /reports and pictures <br />❑ Step 7: Staff Referral Presentation <br />Determination of next steps <br />- Solicit OSAC interest, through Director's Report, for field trip. <br />- Update Tom in periodic meeting (Tom, Amy, Anna or Joy). <br />- Deternni rbtron of;whether to proceed.! <br />Due Diligence and Negotiations: <br />❑ Step 8: Typically done by Real Estate <br />- Coordinate with landowner, research encumbrances <br />- Create Proposal email group for review of negotiated documents, etc. <br />❑ Step 9: Negotiate Final Terms <br />- Update Tom in one of periodic meetings (Tom, Amy, Joy, Steve) <br />OSAC Processing: <br />❑ Step 10: Update OSAC (Joy, Amy, Karey, Tom) <br />- Quarterly Real Estate Update — March, June, September, December <br />a. Quarterly provide update on any proposal (Steps 5 -9) <br />- Solicit OSAC interest for field trip <br />❑ Step 11: Final Terms (Real Estate and County Attorney) <br />- Staff presentation of Final Terms (Resolution) <br />- Presentation by Director's Report <br />- OSAC recommendation to BCC <br />- Schedule items for Quarterly BCC Update <br />BCC Processing: <br />❑ Step 12: Board of County Commissioners Review and Approval (Real Estate) <br />- Verify less than 6 months between BCC update and BCC hearing <br />- Negotiate and finalize documents <br />- Schedule for BCC action <br />- Draft agenda memo for BCC hearing <br />- BCC Action <br />Proposal Closeout: <br />❑ Step 13: Complete Transaction <br />- Closing <br />- Distribution Memo drafted by who has folder (typically RE) <br />- Karey sends out Distribution Memo and removes from OS Project Report <br />- JCOS maps are updated <br />- Livelink folder(s) for project updated <br />M: \PPC \Property Proposals \Property Proposal Process_FINAL Text 061314 <br />