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City Council Meeting Minutes September 1, 2015 Page 14 of 18 PURCHASING POLICY UPDATE 1. RESOLUTION No. 62, SERIES 2015— A RESOLUTION AMENDING CITY OF LOUISVILLE PURCHASING POLICIES 2. ORDINANCE No. 1701, SERIES 2015 — AN ORDINANCE AMENDING CERTAIN SECTIONS OF CHAPTER 3.08 OF THE LOUISVILLE MUNICIPAL CODE PERTAINING TO THE PROCUREMENT OF GOODS, SERVICES AND CONTRACTS FOR PUBLIC WORKS —1st Reading — Set Public Hearing 9/15/15 Mayor Muckle requested a City Attorney introduction. City Attorney Light introduced Ordinance No. 1701, Series 2015 and reviewed Resolution No. 62, Series 2015. Public Relations Manager Muth explained the City Council asked staff to review the current purchasing policy limits, specifically the level at which a purchase requires City Council approval. Resolution No. 62, Series 2015 and Ordinance No 1701, Series 2015 if authorized, would approve a change in the purchasing policy allowing the City Manager to approve purchases up to $99,999.99 as long as the purchase is already approved in the annual budget. During the annual budget process the City Council reviews in detail the Five -Year Capital Improvement requests and the budget for every fund, the culmination of which is the annual budget approved by the City Council. The budget authorizes expenditures for specified purposes and projects. Staff recommended change for purchases over $50,000 to give the City Manager the authority to approve contracts and purchases up to $99,999, only if the project was previously approved by the City Council in the annual budget process. Currently all projects over $49,999 require City Council approval. To ensure the City Council stays informed of expenditures in the $25,000 to $49,999 range (or the $99,999 range if approved), the City Manager includes a report in the second City Council packet of each month listing all such expenditures he has approved. Staff would continue to secure Council approval of all expenditures over $100,000 and any project or purchase over $25,000 not already approved in the annual budget. The City Manager has the discretion to bring to the City Council any purchase /project he determines should have the Council's explicit approval because it may be of special interest. Staff recommended the City Council approve Resolution No. 62, Series 2015 and approve Ordinance No. 1702, Series 2015 on first reading and seta second reading and public hearing for September 15, 2015. COUNCIL COMMENT Council member Lipton stated he recommended these changes for purposes of efficiencies.. He noted it would also save the City time and money. He stated if an item