City Council Agenda and Packet 2015 10 13 BUDGET

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SUBJECT: PROPOSED 2015 BUDGET AND 2015 -2020 CIP DATE: OCTOBER 13, 2015 PAGE4OF7 along Front Street and the two downtown alleys, which provide critical pedestrian and vehicle access to surface parking areas in downtown, including: the new 55 spaces leased at Koko Plaza, the 26 spaces being constructed near the Grain Elevator and new parking in the redevelopment district being accessed by the South Street Gateway. Funding would be used by staff for technical support, including cost estimating and three dimensional rendering. • Final CIP with changes from June and the September 21 budget discussion — please see attached. (#4) • Program Revenue table based on the Programs and Subprograms in the 2016 proposed budget — please see attached. ( #5) • Why is $90,000 for the City Services Facility proposed in the 2016 budget - Staff is providing a "best educated guess" estimate for what costs will be for the new facility. The historical "Building Maintenance" program recognizes a $35,746 budget reduction. The new "City Services Building Maintenance" carries over costs from "Building Maintenance ". 72% of the budget is fixed costs such as Utilities, Trash, and Janitorial services. The remaining costs are for general costs throughout the year for various services or parts that may be needed. Overall, the new facility is double the size of the old facility and has significantly more heating and cooling space that results in higher costs. • Street Faire in the 2016 proposed budget — Current proposed 2016 budget includes $25,000 for to match a similar amount from the DBA for flowers and lights. Discussions with the DBA on the financial structure and costs for 2016 have resulted in the following proposed outline: o Flowers and Holiday Lights become sole City responsibility. Cost $50,000 total with $25,000 for flowers and $25,000 for lights. City to take over these operations, likely contractual, not City staff. o Street Faire Concept (SF): • The new SF concept is a 50/50 split of all SF expenses. This will include splitting the cost of a new paid SF Coordinator. • A Committee composed of DBA and City representatives will share the SF financials and make necessary decisions concerning the faire • If after the season, the SF is revenue negative, the City will absorb any losses • If after the season, the SF is net revenue positive, the net will be split between the City and the DBA on a basis yet to be determined, with the understanding that the DBA needs capital going into the first six months or so of the year to pay band deposits and related expenses CITY COUNCIL COMMUNICATION 16