City Council Agenda and Packet 2015 10 13 BUDGET

Home Browse Search

SUBJECT: PROPOSED 2015 BUDGET AND 2015 -2020 CIP DATE: OCTOBER 13, 2015 PAGE5OF7 • The City and DBA will work together to hire someone for the position of SF coordinator /director /supervisor, possibly using the City's request for proposals process ■ DBA to retain artistic autonomy concerning musical palette, genre, band size and budget. # of concerts still under discussion. • DBA to maintain creative control over marketing materials. • Based on previous performance of nine evenings /bands, staff projects that the City's net cost will be in the $105,000 range assuming a 50/50 split of net revenue. • Discussion on the non - profit grant program — please see attached. ( #6) • Information on agenda management software, web streaming and email outreach — see below. 1) The City will continue web streaming for 2016 but plans to switch to a new system. This system combines with the minutes system the City Clerk is already using so that minutes and the video can be interactive. 2) The agenda management software is a back end system that creates the packet in a database and then posts the packet online so it is also interactive with the video and minutes modules. The combined system described above is the same cloud -based suite of products Boulder County uses for their web streaming and it allows the user to have one web browser window open that shows the video; agenda, packet and supporting documents; and minutes at the same time, Example. The total cost for the agenda management and streaming suite is $9,000 more than last year's cost for web streaming alone, but $4,000 of the cost is a one -time set up cost. 3) The email outreach program is Constant Contact. Currently various departments use a variety systems and email lists to complete outreach. This system gives users an easy interface to create graphically attractive email marketing campaigns without significant time or training. It is the same system the Town of Superior and the Louisville Chamber of Commerce currently use. • Information specifically on the changes in Cultural Events Budgets 2014, 2015, 2016 — the Cultural Arts and Special Events two are separate budget items. Special Events covers July 4th, Fall Festival, Parade of Lights, and Street Faire. With the exception of the 2016 Street Faire conversation, the other events have stayed steady for the past three years. The Cultural Arts Budget changed in 2014 with the addition of the Cultural Arts and Special Events Coordinator. The following changes since 2014 can be seen: CITY COUNCIL COMMUNICATION 17