City Council Minutes 2016 01 05 - Laserfiche WebLink

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City Council Meeting Minutes January 5, 2016 Page 11 of 15 (races, corporate picnics, etc.) and asked if this is the list for 2016 or for the indefinite future. Public Relations Manager Muth stated if those events want to come back every year, they will be maintained on the list. If one event dropped out, it would open a spot for another event. Council member Leh was concerned over the list, because it privileges certain events. He suggested not establishing the list in perpetuity. Public Relations Manager Muth agreed and explained it is a starting point. Council member Leh inquired about the decision to not lend barricades and asked if they will be rented. Public Relations Manager Muth explained the Public Works Department has requested the City's barricades not be lent or rented out unless it is a City- sponsored event. Council member Leh inquired if a prior non - compliance was a factor in denying a permit. Public Relations Manager Muth confirmed it would be. Council member Leh addressed a three month separation between similar events and felt there is a benefit to have a buffer to ensure each event will be successful. Public Relations Manager Muth explained the longer the event season, the more impact it has on staff. Mayor Muckle inquired if the process would be too onerous for smaller organizers. Public Relations Manager Muth explained regardless of the size of the event, staff works diligently to work with the applicants to get them through the permit process. Mayor Muckle encouraged staff to be sensitive to the smaller organizations and not make the process too difficult. Public Relations Manager Muth explained that is why the fee is set at $400, while other cities are charging $800. Mayor Muckle agreed with Council member Leh the list should not be in perpetuity. He stated he was originally opposed to depending on staff's judgment on special event permits, but now feels staff judgement is better than codifying specific rules. Council member Maloney thanked staff for the presentation. He did not believe the City should be restricting staff or the Police Department's actions. Council member Stolzmann asked, based on this evenings comments, will Council have an opportunity to review this matter again. City Manager Fleming stated staff is requesting Council direction and based on the direction, the special events program will be implemented. Council member Stolzmann agreed the list should not be in perpetuity. She requested feedback on the traffic engineer for the traffic control plans. Council member Keany supported a complete, drawn out plan, without a traffic engineer's certification.