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Louisville <br />COLORADO • S1NC <br />CITY COUNCIL COMMUNICATION <br />SUBJECT: <br />DATE: <br />CITY COUNCIL RETREAT <br />JANUARY 26, 2016 <br />PRESENTED BY: MALCOLM FLEMING, CITY MANAGER <br />SUMMARY: <br />The retreat will be facilitated by Heather Bergman (Peak Facilitation Group) and the <br />agenda for the retreat covers five activities. The first activity will explore Council <br />Members' perspectives on their group interactions and effectiveness in providing <br />direction to staff. Next staff will briefly review the Programs, Goals, Sub - programs and <br />Contributing Projects Council adopted for 2016 (see Attachments 1 and 2). This will <br />provide a context for the primary focus of the retreat, which is for Council to: <br />• Discuss the work items Council Members individually proposed as work priorities <br />for 2016 <br />• Determine which of the work items are Council's highest priorities for 2016, and <br />• Allocate time and develop a schedule for Council to effectively address the <br />highest priorities during Council's 2016 meeting schedule. <br />Staff prepared a spreadsheet listing all the issues Council Members submitted for <br />consideration. Staff also prepared a second spreadsheet listing all the currently <br />scheduled Regular Meetings and Study Sessions and a preliminary listing of the key <br />Budget related meetings and some of the work items already scheduled for Council <br />action. These spreadsheets (Attachments 3 and 4) can be used interactively during the <br />retreat to both prioritize issues and allocate the amount of meeting time Council <br />members want to spend on each issue and then schedule items on the calendar. <br />Background <br />During the November 10, 2015 Study Session staff presented a draft agenda for <br />Council's January retreat and asked for Council to comment and clarify their interests <br />for the retreat. In response, Council Members said their interests include having a <br />facilitator, staying focused on big picture goals, discussing subprograms, clarifying the <br />planning and budget process and creating a calendar of events, establishing priorities <br />for boards and commissions, and having similar expectations about the outcomes of the <br />meeting. Based on that discussion and on subsequent discussions with Mayor Muckle, <br />staff prepared a revised draft agenda for the retreat. On December 21, 2015 staff sent <br />to Council that revised draft, which included a listing of issues to consider focusing on <br />during the 2016 workplan, and asked Council Members to add any additional issues <br />they want to discuss and consider during the retreat. Attachment 3 reflects Council <br />Member's responses. <br />CITY COUNCIL COMMUNICATION <br />3 <br />