Finance Committee Agenda and Packet 2016 03 14

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City Council Finance Committee Meeting Minutes 02/15/16 Page 3 of 7 membership includes access to a uniform Customer Service application which will provide a good customer service benchmark for the Coal Creek Golf Course in the Rocky Mountain region. The Finance Committee directed the Golf Course staff to work with Finance staff to set up and standardize the Golf Course Dashboard in a graph format. The draft dashboard and communication can be located in the packet of the February 15, 2016 Finance Committee Meeting. CONTINUED DISCUSSION ON DRAFT WORK PLAN Finance Committee Chairperson, Ashley Stolzmann reviewed with the Committee and staff the 2016 work plan for the Finance Committee based on previous meeting discussion and input. The plan is broken down by quarter. Listed as top priorities for 1st quarter 2016 are the ERP, the new Asset Management Software presentation, 2017 Budget discussions, the development of Enterprise Dashboards for Finance Committee review, follow -up on the Cash Handling Audit, and the Sales Tax Definitions project. Tax Manager Bolte stated that the Sales Tax Definitions project could be moved to 2nd quarter. Councilmember Maloney asked if the 2015 capital carryover, scheduled for 2nd quarter 2016, will include the date the CIP request originated. Director Watson stated it would. Members Maloney and Stolzmann stated that would be helpful as part of the review to determine if the previously approved projects that were not completed in 2015 are still needed for 2016. City Manager Fleming stated that the Finance Committees' meeting to discuss the ERP reporting should happen soon. Councilmember Stolzmann agreed that the ERP reporting is important, and wants to make sure the reporting can help produce the various dashboards the Committee hopes to receive. The Finance Committee and staff discussed that the key indicators need to be determined and incorporated into the dashboards as well as the budget requests. Member Stolzmann stated that she was concerned about having the ERP presentation before the discussion on the key indicators, stating the indicators need to be known before the reporting requirements can be communicated. City Manager Fleming stated that the key indicators need to be received from the Finance Committee by April or May at the latest to be incorporated into the 2017 -2018 budget requests. Resident, John Leary stated that the Fiscal Impact Model review should be moved from the 2nd quarter of the Finance Committee Work Plan to the 1st 4