Finance Committee Agenda and Packet 2016 04 18

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City Council Finance Committee Meeting Minutes 04/01/16 Page 2 of 4 transition from the operational key indicators the City has tracked and used in the past. Council Member Stolzmann stated that staff and committee members should think of each indicator considered in terms of whether it is a workload, efficiency or effectiveness measure. Member Stolzmann also stated that she liked the goal statements provided, and that staff should use the Division narratives that already exist for the new Sub - Programs. For example, the Division narrative on page 173 of the City's 2016 Budget could be used as the Parks Sub - Program description. In reviewing the Parks Sub - Program indicators, Chairperson Stolzmann asked if the Louisville population number provided could be amended to 20,000. City Manager Fleming stated the population provided was obtained from DOLA, but agreed that using a round number will be sufficient for this process. Member Stolzmann stated that the Total Budget indicator provided for the Parks Sub - Program is for operational expenses only and does not include the budget for capital, nor does the Staffing number include administrative personnel. Finance Director Watson and City Manager Fleming agreed and stated that Human Resources is working with Directors to obtain the administrative staff allocations. Council Member Stolzmann stated that the totals provided for Park Acres, is different than the Boulder County Assessor's records, and asked that the numbers be reviewed. Finance Committee Members and staff discussed that the allocation of acres of streetscapes, medians, parks, recreation fields /areas and the cemetery all need to be better defined. Ensuring acres and staffing aren't duplicated were additional concerns discussed. City Manager Fleming stated that a lot of decisions need to be made regarding acres in the City, and how they should be allocated between parks, streetscapes, medians, open space etc., and that the Fiscal Impact Model will need to be updated once determined. Council Member Maloney stated that full capacity or usage measurements should not be the only factors considered, and that there should be discussion to determine the desired usage levels for parks and other facilities. Member Maloney stated that the key is to determine how we measure in a way that signifies what is working and what isn't working. Chairperson Stolzmann stated that the Facility Utilization Ratio indicator should be moved out of the Parks Sub - Program and moved to Recreation. Member Stolzmann stated that that she would like to see two elements, 1) Irrigated Turf Acres and 2), Park Amenities Maintenance. Committee Members discussed that staff needs to decide how and which measurement indicators can be provided 8