Finance Committee Agenda and Packet 2016 04 18

Home Browse Search

City Council Finance Committee Meeting Minutes 04/01/16 Page 3 of 4 that will signal management and City Council when more staff or funding resources are needed. Mayor Muckle concurred that staff needs to provide the measurements, but stated the efforts to do so need to be reasonable, broad, and worth the effort expended to obtain the information. Superintendent Johnson asked the Finance Committee how costs associated with special events should be treated. Chairperson Stolzmann stated that staff, maintenance and repair costs related to a special event should be allocated to the Cultural Services Sub - Program. In this way the full impact, costs and revenues can be captured. Superintendent Johnson asked City Manager Fleming if the new Work Order system will provide cost tracking and allow for these types of allocations. City Manager Fleming stated that there will need to be ongoing discussions to determine if the time and effort of staff will be justified by the cost of the desired measurement indicators. Superintendent Johnson stated that the tracking of staff hours related to amenities maintenance varies drastically and that they are constantly adjusting resources to meet the changing needs and expectations. Finance Committee Members moved on to the review of the Forestry, Horticulture and Cemetery Sub - Programs. Council Member Stolzmann stated that she would like the Forestry and Horticulture Sub - Programs consolidated. Mayor Muckle stated that he would like to see a measurement of tree health and the associated costs to maintain and replace trees in the City. Director Stevens stated that many times, Park staff time and resources are also spent addressing licensing, Code Enforcement and public safety issues. Finance Committee Members and staff continued to discuss allocations, and whether or not the amount of work to segregate is worthwhile. Member Stolzmann stated that the Branch Drop -Off Days indicator should be moved to the Utilities, Solid Waste, Recycling and Composting Sub - Program, and that Parks staff time and maintenance costs spent on the branch drop off facility should be allocated too. The Finance Committee and staff briefly discussed the Cemetery Sub - Program. Council Member Stolzmann stated that there needs to be a goals statement, but members discussed what that goal should be. City Manager Fleming stated that some cities consider a cemetery a park. Director Stevens stated that there is a Master Plan for the cemetery that addresses its future for the next hundred years. 9