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Leary moved and Johnson seconded the authorization <br />of the city administrator to proceed with the <br />preparation of a resolution amending the 1985 <br />budget. The motion was carried 6-1 with Fauson <br />voting no. <br />COUNCIL RETREAT Hundley asked council to select a date, either <br />February 9 or 10th to attend the proposed retreat. <br />After determining that Councilman Fauson would not <br />be able to attend on the 9th, the 10th was chosen. <br />Hundley will choose a facilitator and location. <br />Agenda items would include communication among <br />staff and council members, goals, etc. <br />This meeting will be open to the press and public. <br />WATER TREATMENT PLANT A letter (not included in council's packet) <br />PHASE II - AWARD BID from Rocky Mountain Consultants was <br />presented to council regarding the bids for the <br />Water Treatment Plant Phase II. The letter <br />provides an analysis of said bids. <br />A concern of Hundley's was having the bids come <br />in higher than the engineer's estimate and that <br />resulting impact on this as well as other <br />water/sewer projects to be implemented. <br />Mark Klee from Rocky Mountain Consultants <br />summarized for council the content of the letter <br />and outlined the reasons for the high bids. <br />A major reason was that RMC did not have the <br />benefit of a reasonably in depth preliminary <br />design analysis to generate an engineering <br />draft. An existing facility also presents <br />problems with "unknown factors" as experienced <br />with Phase I, i.e., underground obstructions. <br />RMC also felt that this is a "fast-track" <br />situation and there is a premium involved with <br />the liquidated damage potential and completion <br />schedule requirement for the project. <br />Areas of concern expressed by council included <br />the "grey" areas of the cost element in the <br />bids that could run over budget significantly <br />with Change Orders, etc. The fast-tracking <br />is only desirable from the stand point that <br />certain components of the contract need <br />to be fast-tracked in order to get this on-line <br />within the time frame agreed upon. RMC's inability <br />to get information to council in a timely manner <br />for consideration was also expressed. <br />In talking with Hundley earlier, RMC suggested <br />that some expenditures contained in the 20 Year <br />Capital Improvement Program may not be required <br />in 1985, i.e. buried water storage, engineering <br />3 <br />