Finance Committee Agenda and Packet 2016 05 16

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SUBJECT: RESOLUTION NO. XX, SERIES 2016 DATE: MAY 17, 2016 PAGE 5 OF 14 029 - 799 - 55330 -92 Emergency Tree Work ( +10,000) To be used for unforeseen damage from storms and other tree work. 032 - 799 - 55530 -25 Cemetery Software ( +$19,140) We will be moving from a paper and pencil system parceled out to a few key staff members to a GIS software data base system to address efficiency, accuracy and customer service. The GIS map will be available to the public, have a database search engine component and anyone can go online, find the exact location of an interred loved one as well as search for available plots for sale. This will result in great customer service, a significant reduction is staff time, greater marketing opportunities and increased sales opportunities. 033 - 540 - 53100 -27 Professional Services — Survey ( +$75,000) The City of Louisville adopted a Preservation Master Plan in October 2015. The survey process was put on hold until the adoption of the Plan. We are expecting to begin the survey in 2016. 033 - 540 - 53100 -75 Professional Services — Downtown Assessment ( +$35,690) The City of Louisville adopted a Preservation Master Plan in October 2015. The Plan calls for a context -based approach to survey. The Historic Preservation Commission has prioritized Louisville's Commercial Development, predominantly Downtown, a priority area for research and survey. We are expecting to begin the assessment in 2016. 042 - 110 - 51100 -00 Regular Wages ( +$137,680) 042 - 110 - 51200 -00 FICA Expense ( +$10,540) 042 - 110 - 51100 -00 Retirement Contribution ( +$7,580) 042-110-51100-00 Health Insurance ( +$22,070) This proposed increase in Capital Projects Fund wages and benefits is for two new positions (2.0 FTE's) related to the implementation of the Enterprise Resource Planning System (ERP). The ERP Specialist position has been approved for one year and Technical Writer /Trainer position has been approved for two years. 042 - 110- 55220 -06 Sculpture Maintenance ( +$1,500) Annual sculpture maintenance is needed for the three bronze sculptures presently in the City's collection, The Miner, John Breaux and Clorese. In 2016, Clorese was removed from its location in Community Park to repair the patina, which was failing due to lack of maintenance since its installation in 2011. The sculpture has since been reinstalled and looks like "new." (Cost = $700.) Sculptures John Breaux and The Miner were reviewed by a patineur at the time Clorese was maintained. It was recommended that both sculptures receive a hot wax treatment in fall 2016 to preserve their present patinas. The cost is estimated $700 -$800. CITY COUNCIL COMMUNICATION 16