City Council Study Session Agenda and Packet 2016 09 13

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LCityr Louisville Dear Event Planner: Special Event Application Packet 2016 We are excited you have chosen Louisville as the location in which to hold your special event. In an effort to make the event application experience as smooth and efficient as possible, we have created this packet of information to help you plan your event. Attached, you will find a planning check list to help you determine which forms you need to complete and submit with your application. You need only submit the forms applicable to your event. The City Clerk's Office can answer any questions you may have about conducting a special event in the City of Louisville. The success of your event relies upon you providing us with complete and detailed information. Our role is not to plan your event, but to help you with the process, approve required permits, and help to head off any potential problems or concerns. Prior to planning your event, the City asks you to consider your impact on the City's general functions, the impact on neighbors, including noise and limited access, emergency responders' access to roads, street closures' impact on businesses, etc. If your event will cause inconveniences or disturbances, the City respectfully requests that you consider a range of alternatives to decrease those negative impacts as much as possible. The City requires your completed event application be submitted 60 days in advance of your event. Please be advised that certain procedures may be lengthy, such as acquiring proof of insurance, obtaining a liquor license, etc., so please plan accordingly. Applications received with Tess than 60 days advance notice will be charged additional rush processing fees and some permits may not be able to be approved. The following packet (available at City Hall, 749 Main Street and or online at www.LouisvilleCO.gov) will help you plan appropriately. If you have questions, do not hesitate to call us. When you have completed all of the required forms, submit them with your application fee to the City Clerk's Office at 749 Main Street. You will be invited to attend a review meeting where all affected departments will review your permit. Attendance at that meeting is not required; however, if you are able to attend the meeting, you can answer questions about the permit application and make any needed changes. Once your application has been approved you will be provided with an estimate for any required City services during your event. You will be billed for those services in advance of the event. You will also receive your permits documents from the City. You will need to have these items with you at the event as proof of authorization. Our hope is to provide an efficient process for reviewing and approving your event. Please don't hesitate to contact me. Thank you, Meredyth Muth City Clerk 303.335.4536 749 Main Street, Louisville CO 80027 MeredythM@LouisvilleCO.gov 10