Open Space Advisory Board Agenda and Packet 2016 09 14

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1„ City f Om Louisville COLORADO SINCE 1878 Open Space Advisory Board Meeting Minutes Wednesday, August 10th, 2016 Louisville Public Library: First Floor Meeting Room 951 Spruce Street 7:00 pm I. Call to Order- Helen called the meeting to order at 7:04 pm. II. Roll Call - Board Members Present: Helen Moshak, Laura Scott Denton, Linda Smith, Missy Davis, Spencer Guthrie Board Members Absent: Mike Schantz, Graeme Patterson, Christopher Smith City Council Members Present: Jeff Lipton Staff Members Present: Ember Brignull III. Approval of Agenda - Linda moved to approve the agenda as written. Spencer seconded. The motion was passed unanimously. IV. Approval of Previous Meeting's Minutes - Linda moved to approve the minutes as written Spencer seconded. The motion was passed unanimously. V. Staff Updates - A. The annual COSA conference is being held in Estes Park this year on September 12th, 13th, and 14th. Ember passed around the conference schedule for OSAB members to look at. Any board members who want to attend should let Ember know ASAP. Ember, Catherine, and Kelsey will all go. There is a lot of interesting content this year including social trails, land acquisition, and rangers so it may be particularly relevant this year. B. City of Louisville Open Space is experiencing a staffing shortage. Harlan Vitoff is moving to Montana next week. The seasonal maintenance employee just gave notice, too. Jeff asked when Harlan's position will get filled. Ember said she is hoping it could be announced within a month, and then it would take several weeks after that. Jeff expressed his frustration over how long the City hiring process seems to take, using the recent ranger hire as an example. Jeff said he'd take this issue up with the City Manager. Helen opined that the City probably loses good candidates when the hiring process takes too long. Ember said she'd track and report to the board about the hiring process. Jeff asked Ember to take particular note of any particular slow points in the process so the City can work on addressing them. Linda asked whether the City's HR department keeps applications from previous hiring cycles and whether re -contacting old candidates could aid in filling the position. Ember said HR does keep application records but wasn't sure for what length of time. C. The City is running water from Helca Lake to Harney Lastoka Open Space for the agricultural tenant. Staff are still learning about these water transfers and the ins - and -out of that process (both maintenance -wise and with regard to legal issues). This is City of Louisville Parks & Recreation Department 749 Main Street Louisville CO 80027 303.335.4735 (phone) 303.335.4738 (fax) www.louisvilleco.gov 2