Golf Course Advisory Board Agenda and Packet 2016 11 21

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Golf Course Advisory Board Minutes October 17 2016 Page 3 of 5 I U Cityoj Louisville COLORADO - SINCE 1878 Golf Now resulted in 37 rounds for a revenue of $1800. Some issues came up with Golf Now bookings when tee -times were double -booked with other events and that needs to be resolved. We will be moving to a new website provider on Dec 1st. This new provider involves no start-up costs and monthly maintenance is the same as Course Trends, $200 per month. The current website has served its purpose for our start-up year but the new website provides better features and flexibility. The new provider links to our Facebook page and allows tee times to be booked directly on Facebook. The website will allow documents and videos to be posted, Sweet Spot will have its own page and there is a clean interface with Google Analytics. The board asked what we had spent on the two prior websites — the in- house design that never came to fruition and the prior website — no details were known. Ginger plans to work with surrounding house -owners and HOAs to solicit business — one of the neighboring HOAs has already booked a Dec 4 Holiday Party. It was noted that the Louisville Chamber of Commerce does not have a similar "rooftop drop" program as its Superior counterpart. 7. Budget a) City Manager's Proposed 2017-2018 Budget. This discussion was rather contentious as the City Manager is only two weeks away from submitting the budget to Council for approval and the draft is still in a high degree of flux. The Board noted that, despite making strenuous efforts to help in the process, the Board has had no visibility of the budget and has been allowed no opportunity to contribute to the process. Joe shared a Draft Cash Flow analysis with the board but it has several errors and does not match what the City Manager presented to Council last week. Dennis noted that it would be hard for Council members to approve the budget if it were submitted in this condition. The City is moving to new budgeting software and this is contributing to the confusion and numbers from the Golf Course Operations Staff are being lost as the budget is created in the City Manager's Office. Sandy suggested that it would be easy to create an independent spreadsheet as a base reference so that the complexity of the formal budget calculation did not obscure the underlying facts. Joe was skeptical as the new process requires the golf course budget to absorb allocations from other city departments such as public works. Council is considering ways to cover the $1.2M prior debt the course owes to the Wastewater Fund. This goes a significant way towards allowing the course to be a self-sustaining entity. Joe also shared the Major Equipment Inventory. This is segregated into two parts and items with less than 15 years' useful life will be amortized as a line item in the budget and included in the annual profit/loss number for the course. Items with greater than 15 years' useful life will be listed as a separate line item and not included in the annual profit/loss calculation. The intent is that either the course builds up a sufficient Parks and Recreation Department • 749 Main Street • Louisville, CO 80027 (303) 335-4735 • FAX (303) 335-4738 www.Iouisvilleco.gov Parks Recreation Senior Services4 Open Space Forestry Trails Golf