Golf Course Advisory Board Agenda and Packet 2016 11 21

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Golf Course Advisory Board Minutes October 17 2016 Page 2 of 5 I U Cityoj Louisville COLORADO - SINCE 1878 screens until spring. 1000 flyers advertising Sweet Spot and with a 15% discount offer were distributed in Superior as part of their "rooftop drop." Events at the Cafe: CU has booked their holiday appreciation event — this is an achievement as it was held in the president's mansion in prior years. Monarch will hold the PTSO fund raiser on Nov 9. Monarch pupils are using the cafe as part of their exercise walks for morning, lunch and afternoon snacks Lisa commented that the 52 members who attended the Ladies League banquet felt the food and service were excellent. Dennis and Ashely held the Ward 3 Meeting at the cafe with an attendance of around 30 and that was successful. The TV screens worked well for presentations. As the days shorten, Steve is cutting back hours, opening at 7am and closing at 8pm — or when last diners leave. Lisa commented that the parking lot was dangerously dark when the Ladies League left after their banquet. Given the planned evening events through winter, the lack of lighting is non -welcoming. David will look into adjusting the timer on the clubhouse exterior lights and Steven has installed solar lighting to highlight the signs. Steven noted that he had received only 8 bookings for the planned Comedy Night and is hoping for a last-minute improvement. The music events are planned for Friday night dinners through Nov 4. He plans to provide a Thanksgiving Buffet for, as a minimum, employees and their families. A Saturday night dance is planned but nothing yet for Halloween this year. c) Dashboard Review — with good weather in September, revenue and number of rounds were good and continue to generate margin, despite discounts and lower rounds due to aeration. Only two days in October could be considered non - playable. An all -league tournament was held on October 8 but had only 11 participants — we did not communicate effectively to the 3 leagues. Golf course staff are tracking playability on a day-by-day basis rather than reconstructing at month- end. Capital expenditures of $21K were made for the maintenance building (garage door and lift) plus a minor share of the cost of a bucket truck for tree - trimming. Further purchases will be made this year for snow removal equipment and new windows for the maintenance shed. The total 2016 capital is estimated at $60K. It was noted that David D will cover snow removal for the parking lot plus the bicycle path on the W side of Hwy 36 from the creek up to the bridge by Avista. Ken Gambon asked if there were any details on how league numbers compared to prior years. A direct comparison has not been done but the Mens League has an average of 64 players, the Ladies League 60 — 70 players and the Strokers has mid-40. The Board applauded David B and Jed U for their organizational work for the Strokers. d) Marketing Report — We will advertise in the Quarterly "Rock Creek Living" publication highlighting events at the course and at Sweet Spot. The initial Avid Golfer promotion only generated 28 rounds but we will be in their 2017 Passport. Parks and Recreation Department • 749 Main Street • Louisville, CO 80027 (303) 335-4735 • FAX (303) 335-4738 www.Iouisvilleco.gov Parks Recreation Senior Services3 Open Space Forestry Trails Golf