City Council Agenda and Packet 2017 01 10

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ibm Cityo Louisville COLORADO • S1NC F f , 7:-N CITY COUNCIL COMMUNICATION SUBJECT: DATE: 2017 WORK PLAN DEVELOPMENT MEETING JANUARY 10, 2017 PRESENTED BY: MALCOLM FLEMING, CITY MANAGER SUMMARY: Patrick Lencioni states in his book The Advantage, Organizational Health is what drives productivity. Among the actions the leadership team must take to promote organizational health is to regularly ask, "What is most important now?" Most organizations have too many top priorities to achieve the level of focus they need to succeed. Wanting to cover all their bases, they establish a long list of disparate objectives and spread their scarce time and energy and resources across them all. The result is almost always a lot of initiatives being done in a mediocre way and a failure to accomplish what matters most. This phenomenon is captured best in that wonderful adage, "If everything is important, nothing is." With this perspective in mind, the intended outcome of this meeting is a realistic work plan for the year that reflects the City Council's highest priorities, the approximate meeting time Council will devote to each issue, and a rough schedule (by quarter) when Council will consider each issue. To help achieve this outcome, the retreat will be facilitated by Annie McFarland (On Pointe Facilitation). This packet includes four key documents to help inform and guide discussion and action during the meeting: 1. City of Louisville Programs, Goals, Sub -Programs and Objectives. This is a summary table listing the City's 10 Programs and the Goals, Sub -Programs and Objectives for each Program. The Council's Finance Committee spent considerable time in 2016 refining the Goals and Objectives, and Council adopted these Goals and Objectives as part of the City's 2017-2018 biennial budget. Thus, they are an important strategic guide to help focus attention on "what is most important now". Although these materials are important for everyone to review prior to the meeting, staff and Ms McFarland do not intend to spend time during the meeting discussing these materials unless Council believes doing so will help resolve questions about priorities. 2. City Council 2016 Work Plan: Status Report on Council's Top Priority Issues. This document summarizes the status of the 20 issues Council identified as top priorities during the January 26, 2016 Work Plan meeting. The agenda for the meeting includes 15 minutes for staff to briefly review this summary and respond to any questions Council may have regarding the summary. 3. City Council 2017 Work Plan: Current Commitments. This is a summary, based on staff's understanding of Council's discussion, direction and the adopted 2017 budget, of the top priorities Council has committed to work on in 2017. It also CITY COUNCIL COMMUNICATION 2