Cultural Council Agenda and Packet 2017 02 16

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Cultural Council Meeting Minutes 19 January 2017 Page 2of4 Approval of Meeting Minutes — The minutes from the 17 November 2016 meeting were approved as written (proposed by Debbie, second by Erin). Chairperson's Report — Review of 2016: The LCC made progress in a number of areas last year. Programmed events were diverse and well attended. Our summer concert line-up was distinct in our area and likewise well -attended. 2016 marked significant improvements in marketing and communications. We set our calendar early, allowing sufficient time for marketing events. Social media sites were set up, and are starting to take shape. 2016 marked the first year LCC offered art grants. As a result we were able to directly fund local artists and bring programs to our town that we would not have thought of on our own. We also managed to respond to a complaint from performers about our piano and replace it with a new one thanks to the generous donation of a local citizen. For 2017 — goals include continued high quality event programming, deepening marketing & communication, capitalizing on social media outlets, offering advanced ticket sales, offering another year of high-quality grants, expanding word of mouth outreach in the community, making headway with public art, and looking for additional funding sources. Also adding a volunteer base to support larger events. Treasurer's Report & 2017 Budget — Lawrence (outgoing Treasurer) presented materials (included in packet). LCC gained more income than budgeted (improved contributions), and gained an asset (new, donated piano in LCA). Most of the income is from the city (for 2017 we will get $15,000), a small amount from SCFD, ticket sales for indoor performances, and contributions from attendees at events. All 1099s have been issued, and 990 has been filed for 2016. New Quickbooks software was purchased in the Fall. Lawrence estimated Treasurer level of effort is about 8 hours per month. 2017 budget — based on assumptions about attendance (i.e. ticket sales) — see Budget Overview in packet. Motion (proposed by Tammy, second by Angie) to approve 2017 budget as amended (to include $300 Louisville Art Association Youth Art event contribution from LCC, decreasing Summer Concert allocation by that amount) passed unanimously. Staff Updates — • Open Government packet provided. • Motion to approve "2017 LCC Meeting Schedule/Agenda" and "2017 LCC Programming Dates" (in packet) proposed by Gina, second by Blake, approved unanimously. • Arts Coordinator position — 166 applicants. Blake participated in interview process. Hoping for a final candidate shortly. For Approval --