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LaserFiche to S30 United million documents. United Sao is reached no other unlimited permanent records Annual)
<br />1 Standard Server for MS unlimted permanent records ran storage
<br /> SOL be added.
<br /> Addtional Laser Fiche user Citywide Two full user licenses (admins who can inpN data) and Provides for more records to he CHy Departments Provides addHional stall $1,320 Included $6 1
<br /> licenses 10 Retrieval User Licenses (viewvnly) scanned into LaserFiche, and addilonal Records entered into member to add more above Annual)
<br />2 concurenl viewers Laserfiche will be documents into LaserFiche
<br /> delayed
<br /> Purchase Second Scanner Citywide Provides for more rewrds to be City Depadments Provides staff member to add $6,500 NIA $1,59 1
<br /> scanned into LaserFiche -Citywide Records entered into more documents into
<br />3 LaserFiche will be LaserFiche
<br /> delayed
<br /> LaserFiche Weblink Citywide Functionality to allow citizens to search and retrieve Provide a Weblink from Citys records The Public will not have Provide City records to the $6,995 Included $2,61 2
<br /> arcMved city documents. Includes 10 Weblink Retrieval on Laserfiche to the Cityxs Web Page access to the CHy's public -reduce the number of above
<br />4 Ucerues Permanent recoNs via public records requests
<br /> the Web Page
<br />Initiative Costs by Department, by year
<br />Ongoing Suppon Costs by Deparment (Detail on Worksheet 2) Includes soHware suppod and maintenance contracts as well as license subscription fees
<br />MA
<br /> Online Job Application on IT, HR Electronic, submiHable employment application. This is becoming standard method of We may be giving May be a component of HRIS $2,000 - 1 1
<br /> website application submiHal. Makes HR more potential applicants a (Hemp 4) $5,000
<br /> efficient and attractive io potential wrong impression of the
<br /> employees H they can apply on line they organization and losing
<br /> may feel it is a progressive organization excellent employees. I
<br /> where they would want to work. The believe we are one of
<br />1 opposite feelirg may occur A /hey can the very few raHes in the
<br /> only apply via paper applications. Denver-metro area that
<br /> does not have an on-
<br /> lineapplication option.
<br /> City Stall Training Initiatives HR, All Involving phases. Needs assessment questionnaire(s), Overtime, worMOrce will, M' necessity, Increased IT and HR Increase efficiencies of the $5,000 - $5,000 - 2 2
<br /> Course development, 8 delivery in conjunction w/1T become more computer literate suppod on the back end organization. $10,000 $10,DOo for
<br />2 corHinued
<br /> education
<br /> Human Resource All Increase the efficiency and effectiveness of the Human Curent system is antiquated and Enors in processing This is our b1 pdontyfor the $300,000 - $50,000 - $30,00010 6 6
<br /> Inlonnation System (HRIS) Resource function (Innoprise HR module or allema6ve) inefficient. Time spent doing manual information due to the HR department However, the $500,000 $200,000 $50,000
<br /> entries is costing valuable dollars that large number of manual time wmmitment to impleme (pad of indial (average
<br /> could be used to beBer serve the needs entries the current anew system is significant cost) range in
<br /> of the organzaton system requires and I would request a person costs)
<br />3 to assist HR with this
<br /> implementation process which
<br /> would increase costs of
<br /> project.
<br /> Additional permanent IT, HR 1 wmpNer wldesk in Maple Conl Rm. far new-hire Need to plaNprovide far total k of CPUs May not budget enough $4,000 1
<br />4 workstations in HR orientations 81 in lobby employee use required in 2009 workstation toriuture needs
<br />
<br /> $0,100 $1,320 $1,320 $1,320 $1,320
<br /> $1,320 $694 $694 $694 $694
<br /> $6,500 $1,595 $1,595 $1,595 $1,595
<br /> $6,995 $2,610 $2,810 $2,610 $2,610
<br />$soD ssoD ssoo ssDD ssoo $soa
<br />$2,500 $0 $D $0 $0 $0
<br />$5,0 $5,00 $S,OOD $5,000 $5,000 $5,OD0
<br />$300,000 $30,000 $30,OOD $30,000 $30,000 $30,000
<br /> $4,000
<br />Prepared by Chris Browning 616/2008 Page 3
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