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Fiber Optic System (BVSD) ALL Estimated costs to lie Into BVSD fiber ring. Includes Cost saving by eliminating 6 T1 lines.l0 Continual costs of T1 Joint venture wAh BVSD. 570,000 t u a
<br /> Equipment for IT use costs for Network Data and Plane Switch equipment at fold performance increase to PD, Rec, lines and slow Dependent on Public Works
<br />11 City Hall, PD, Rec Center, and Nodh Water Treatment and NWTP performance issues, rtemzf 9 bebw
<br /> sites (different than current equip.)
<br /> Clly's Intranet WebsAe IT, HR Staff directories, photos, and "whatocontacP for specific Increase visihility among departments, Wasted lime trying to Mostly soh costs due to staff $0 4 1
<br />12 Overhaul questions! problems build cohesion and unity of the find the right person to time, no actual budget impact
<br /> organization contact
<br /> WipelDispose of old IT Will need to determine best method for 150+ Costs for disposal to $0 4
<br />13 (currenq wodcstalicns workstations: employee auction, give to charity, other. dump sitelsalvage
<br /> following 2009 replacement service
<br /> Upgrade Exchange server to All New Server and software to upgrade the Exchange Takes advantage of new Outlook Already in budget for 2006 • $11,200 2
<br /> version 2007 (currently Excb software to cunent version. features enable wAh Vista and Office not yet purchased
<br />14 2003) 2007, continued support by MicrosoH
<br /> Backup Power Generatorfor IT, PW Current equipment cannot handle sustained power Needed to keep phones & minimum of Loss of serviced $4,000 1 1
<br />15 City Hall outages longer than 30 minutes. Consider as insurance computing services conning cBy-wide communications to
<br /> policy=upfront costs. during prolonged outage remote sites
<br /> Battery replacement for NEC IT Ballades in phone power suply need to be replaced 8udgettor future needs to keep running Premium paid it $3,000 1
<br />16 2400 phone swbch power periodically • pad of product lice cycle without intenupticn replaced at the last
<br /> supply minute
<br />Initiative Costs by Department, by year
<br />Ongoing Support Costs by Deparment (Detail on Worksheet 2) -Includes software suppotl and maintenance contracts as well as license subscription fees
<br />Finance
<br /> Online Utiltly Bill Payment IT, Finance Functionality to albw citizens to tog onto Innoprfse web Increase efficiency, less need for stall Potential Citizen Component is already paid 1 2
<br />1 (Citizens' Water Bills) module and pay utility bills interaction during payment process dissatisfaction for, budget for staff time.
<br /> Online Sales Tax IT, Sales Tax Functionality to allow businesses to log onto Innoprfse to Increase efficency, less need for stall Potential taxpayer Component is already paid 1 2
<br />2 Applications and Inquiries make inquiries and lilt out Sales Tax applications interaction during this process dissatisfaction for, budget for staff lime.
<br />Initiative Costs by Department, by year
<br />Ongoing Support Costs by Department (Detail on Worksheet 2) -Includes software support and maintenance contrails as well as license subscription tees
<br />CMO
<br /> City's Public Wehsbe IT, CMO Update design and functionality of Citys public website Need more modem look-and-feel, and Business marketing Consider decentralizing web $20,000 4 6
<br /> Redesign and (Library?) (May want to consider hiring a web manager al some citizens are demanding more (and opportunities lost authoring to specific Depts.
<br />1 implementation point) easier) access to cd~j data Cost includes 6 DW
<br /> Contribute licenses
<br /> AgendalMinute Software CMQ IT, Purchase software package -either hosted or salt-hosted Increase worMlow efliraency, stafltime- Risks-less staff lime for Alternative -keep the current $30,000 to Included in 100 1 2
<br /> BrdlCmsn (IT determination). The sofhvare will automate the management, increase user-friendliness other projects. Greater process in place 8 lase $60,000 purchase dependi
<br /> worfdlow of the cunent agenda procedures. of process. Undormity of Agendas potential for human efficiency, time-management price on what I
<br />2 error/ omissions and increase human error recommend
<br /> potential
<br /> Streaming Video from IT, CMO, Outside company to install necessary fJw tc stream Ciry tlces rat possess the IVw, slw or Potential Citizen See IT Ilemk 9 (Based in initial $11,000 $8400 pe 2 2
<br />3 Council meetingd storeN Clerks video live, and Ihey store old data at their site fora bandwidth to support This initiative dissatisfacion quote from Granicus) yea
<br /> retrieved video monthly fee cumenHy
<br /> Citizen access to Public IT, CMO, See Clerks Item4 4 below
<br />4 Documents via the website Clerks
<br /> Full-time ERM/ERPIProject IT, CMO Enterprise resouroe planner/mgrto document and Money and time spent upfront to Longer (indetiniie) time Options: Contractor, $70,000? 2
<br /> manager for multiple Ciry analyze our business processes tludng project planning systemize our processes and manage to roll out, employee Consultant, Full•time City
<br />5 projects phases (GIS, Innopdse, etc.). Act as Project Manager progress vnll provide a huge increase in inefficiency and employee?
<br /> tludng Implementation phases of projects our ROI dissatisfaction
<br />InHiative Costs by Department, by year
<br />Dngoing Support Costs by Department (Detail on Worksheet 2) - Includes sofhvare support and maintenance contracts as well as license suhscdplion fees
<br />Prepared by Chris Browning 6/6/2008
<br /> $?o,ooo
<br />G
<br /> G
<br /> G
<br /> $11,200
<br /> G
<br />
<br /> $4,000
<br /> G
<br /> $3,000
<br /> G
<br />$13,188 $13,188 $13,188 $13,188 $13,188 $13,188
<br />$37,430 $37,430 $31,430 $37,430 $37,430 $31,430
<br />$20,000
<br /> $30,000 S1,D00 $1,000 S1,000 $1,000
<br /> $20,000 $8,400 $8,400 $8,400 58,400
<br />
<br />$35,000 $70,000
<br />?
<br />so
<br />$5,000 $5,000 $5,000
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