Cultural Council Agenda and Packet 2017 03 16

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Cultural Council Meeting Minutes 16 February 2017 Page 2 of 4 Treasurer's Report — Gina Barton. No formal report available. Will be emailed out after the meeting. • SCFD grant due in middle of March. Grant report for 2016 already done. • Went over filling out the Event Form. It is the Event Lead's responsibility to be sure it is filled out. It is the main way to get information for grants and breakouts are important. The important pieces are: o Gate count by ticket type o Total ticket sales o Total cash donations (separate from ticket sales) o Refreshment costs with receipt attached o In-kind donations (usually coffee) o Volunteer hours After an event, place the completed form in the cash box and return it to the Treasurer. • If you are the Event Lead coordinate with Gina to get the cash box. It will be stocked with $200 in small bills. In general, when collating final cash tallies, separate biggest bills and leave smallest ones behind for future events. • Gina will go over cash box accounting at the next meeting. Marketing and Communication Updates — • Facebook/Social Media Update (Adam/Blake) — Facebook page updated at http://www.facebook.com/artslcc/ Email Adam all information for events to be posted to page. LCC will look at allocating money for social media marketing to extend its reach. The Event Leads are encouraged to get photos from events and send them in or post photos themselves with tags on the event. The Facebook page could also post occasional profiles of LCC members as well, to make a more personal connection with our community. The important thing is to keep people engaged • Outreach liaison to schools (Erin) — Working on getting connections at Louisville schools and developing forms for future event outreach and contacts. 2017 Programming Updates — • Upcoming indoors: o 3-2, 5:30 p.m. Library Opening Reception, Youth Spring Art Show -- For approval --