City Council Minutes 2017 05 02 - Laserfiche WebLink

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City Council Meeting Minutes May 2, 2017 Page 8 of 10 asked a subcommittee of Councilmember Maloney and Councilmember Loo be appointed to work with staff Councilmember Loo asked what the timing of this looks like. She agreed with Councilmember Maloney it would be best to move concurrently as much as possible. Mayor Muckle stated the organizational assessment should be first and when we have that then we can work on the search committee Request for Proposal (RFP) for the executive search firm. He stated he would like to be on the subcommittee for hiring the city manager. Attorney Light stated the Council can create a new committee with a defined job description. He noted State Law requires some things will need to be done in open meetings, but when the time comes, State Law does allow executive session for the committee to do certain things such as review of non -finalist applications If Council wants a committee, staff will need direction on what is wanted from the committee. Mayor Pro Tem Lipton would like to see the Committee be a working group with the product coming back to Council for final direction. He agrees a search firm is necessary. He would like to define what the organizational assessment will entail so we are better informed with the process. Councilmember Leh stated he would like to serve on the working group as well. Councilmember Stolzmann would like to see the RFP go out as soon as possible. It is a separate issue from the organizational review. She would like the subcommittee appointed soon to get the ball rolling for the search firm and keep the schedule moving. Councilmember Stolzmann moved to give direction to staff to issue an RFP for an executive search firm to recruit a city manager, Councilmember Loo seconded the motion. Councilmember Leh stated Council needs to be involved in the creation of the RFP and the search firm should not be the ones creating the job description. He stated the organizational assessment needs to be done separately from the search firm Councilmember Stolzmann amended her motion to ask staff to bring back an RFP for Council to review Mayor Pro Tem Lipton stated there needs to be time spent and some public process to identify critical success factors which come out of the organization assessment. There needs to be buy in and agreement what we are searching for notwithstanding the job description. He is willing to be patient on this to make sure we know what we want. He supports a subcommittee.