City Council Minutes 2017 05 02 - Laserfiche WebLink

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City Council Meeting Minutes May 2, 2017 Page 9 of 10 Councilmember Maloney stated we should move quickly and work on both the organizational assessment and the recruitment concurrently and be ready to do the recruitment when the assessment is done. Mayor Pro Tem Lipton suggested a couple of councilmembers work with staff on the RFP and draft scope of work for the RFP. Mayor Pro Tem Lipton asked if the committee could also work on a proposed work plan for the entire process and schedule. He offered this as a friendly amendment to the motion Councilmember Stolzmann rejected the friendly amendment. Councilmember Loo stated the whole Council should get together to define what they want in the organizational study Mayor Muckle stated he would like the Council to determine key characteristics of what they are looking for separately from the search firm Councilmember Keany asked Director Hix her opinion She agreed a search firm is needed for a variety of reasons. She stated an RFP can be done quickly for an executive search firm, but other firms specialize in doing the organizational assessments and she would recommend that approach. Director Hix stated she could bnng a back a menu of items of what could be included in an organizational assessment. That could be done for the May 16 meeting. Councilmember Leh moved to direct staff to put together a menu of options for an organizational assessment separate from the RFP development. Mayor Muckle seconded After discussion, Councilmember Leh withdrew his motion. Councilmember Stolzmann reiterated her motion to direct staff to bring back a draft RFP for Council consideration Mayor Pro Tem Lipton offered a friendly amendment for the Mayor to appoint two Council members to work with staff on developing a draft work plan and draft schedule for the search and organizational assessment to come back to Council for consideration. Councilmember Stolzmann accepted if the City Attorney did not need additional legal language City Attorney Light confirmed there was no additional language needed MOTION. Councilmember Stolzmann moved to direct HR to prepare a draft RFP for a recruiter search firm and that the Mayor appoint two councilmembers to work with HR on a draft work plan and work schedule for a search; Councilmember Loo seconded. All in favor. MOTION: Mayor Muckle moved to direct HR to prepare for Council a menu of possible actions Council could take as a part of an organizational review; Councilmember Keany seconded. All in favor.