Library Board of Trustees Agenda and Packet 2017 05 11

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Library Board of Trustees MEETING MINUTES—DRAFT March 9, 2017 Page 2 of 4 VI. Trustee Informational Comments on Pertinent Items Not on the Agenda Sherri noted that the Board -sponsored staff luncheon will be held on May 24, just prior to the start of the annual Summer Reading Program. She asked that members be ready to decide on a plan at the May 11 meeting. Richard suggested that a program featuring the movie Fahrenheit 451, based on Ray Bradbury's novel of the same name, be the focus of a Library program. Beth noted that movies are not well -attended unless they are family movie nights, but she will talk to the Library's programming committee. Beth will notify the Board via email when the programming committee makes its decision. Ashley suggested that the Louisville Cultural Council, which features many movies as part of its regular programming, might also be a good avenue to pursue for this idea. VII. New Business A. City of Louisville Draft Policy on Louisville Non-profit Corporations 1) Chris Leh, Louisville City Council Chris, who is chair of City Council's Legal Committee, discussed the rationale behind City Council's efforts to establish a policy governing the City's interaction with non-profit corporations. He focused on the importance of defining clear boundaries between City -appointed boards and commissions and the non-profit groups associated with fundraising on their behalf. Chris also noted the importance of independence from the City with respect to liability, staff support, and open records laws. Board member Seyle suggested a revision to the definition of 'City Assistance' in the draft policy. Chris agreed to bring this change to the full Legal Committee. The Legal Committee will meet on March 16 to review the draft policy and prepare its recommendation to City Council. B. Joint Discussion with Library Foundation Board 1) Common Interests and Projects As a precursor to Item XI, Sherri provided an overview of how the Library Board's work has transitioned over time and the types of activities the Board undertakes. Specifically she noted helping with the development of a strategic plan and associated work plans; revising policies as needed; supporting programs such as One Book 4 Colorado and back -to -school nights; and public outreach including Farmers Market, Little Libraries, and new efforts such as the Read Baby Read (RBR) program with Avista Hospital. Outreach to new communities and underserved areas in Louisville and Superior, such as Kestrel and Bell, are also being discussed. Library Foundation member Brumfield noted that providing information to local realtors might be a good way to reach new residents. Sandie Hammerly suggested the rooftop drop as a way to reach all the households in Superior. Library Foundation president MacQueen noted the Foundation's efforts in fundraising for the Makerspace and their interest in supporting the RBR program. Foundation member Forsyth asked Renee what level of funding was needed to launch the RBR program. Renee noted that the goal is $3,000.